Executive Assistant

Summary
• We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to work closely with a growing team. You will be an essential right-hand support to the executive, managing administrative tasks, communications, scheduling, and assisting in operational processes.

• This is a fast-paced, dynamic environment, perfect for someone who thrives in multitasking, keeping systems organized, solving problems before they even arise, and staying steps ahead!

• Think of this role as being a second brain and right hand to the executive.

-------------------- Responsibilities--------------------
• Manage executive calendar (schedule meetings, confirm appointments, adjust priorities as needed)
• Draft, organize, and send communications (email correspondence, internal memos)
• Manage CRM entries, updates, and task flows (knowledge of Agent CRM a plus)
• Follow up on pending tasks, documents, and team action items
• Coordinate between clients, partners, and internal tea ---------- mbers
• Assist with document preparation, file management, reporting, and light bookkeeping tasks
• Maintain confidentiality of sensitive information at all times
• Anticipate needs and proactively suggest improvements for workflows
• Assist in onboarding, systems updating, and other internal admin tasks

-------------------- Skills & Qualifications--------------------
• 1–3 years of experience as a Virtual Assistant or Executive Assistant
• Strong written and verbal English communication skills
• Highly organized with great attention to detail
• Ability to manage shifting priorities with grace and professionalism
• Comfortable using tools like Google Workspace, Slack, Zoom, Calendly, and CRM platforms
• Proactive, solutions-oriented, and independent thinker
• Strong understanding of task/project management
• Reliable internet connection and backup plan in case of outages
• Availability to work primarily EST hours

-------------------- Bonus Points--------------------
• Experience in CRM systems (especially Agent CRM or HighLevel-based systems)
• Familiarity with appointment setting, lead management, or sales pipelines
• Previous experience supporting executives in fast-moving companies

-------------------- To Apply--------------------
Please submit:

• Your updated resume
• A short cover letter explaining why you would be the perfect "second version" of an Executive Assistant we’re looking for
• (Optional) Links to any work samples, portfolio, or references

We are looking for someone dependable, smart, and eager to grow, if you love keeping things running like a well-oiled machine and enjoy being a trusted partner to leadership, this could be the perfect opportunity for you!