Part-Time Virtual Assistant (Bookkeeping + Acquisition Support)

Part-Time Virtual Assistant (Bookkeeping + Acquisition Support)
Opportunity to grow into a full-time role

About the Role
Are you an experienced bookkeeper with a knack for organization and a curiosity about small business acquisitions? I’m seeking a part-time Virtual Assistant to support financial tracking, administrative operations, and eventually business acquisition initiatives. This role begins with a strong focus on bookkeeping and back-office support, but offers the opportunity to grow into a full-time position within 6–12 months, contingent on performance.

Key Responsibilities

1. Bookkeeping & Administrative Support

Manage bookkeeping tasks including transaction tracking, reconciliation, and monthly financial summaries.

Maintain and update records in QuickBooks (or similar software) and Google Sheets.

Organize digital files, receipts, and statements across multiple entities.

Oversee and prioritize two email inboxes; ensure timely responses to finance-related and administrative inquiries.

Support scheduling, travel coordination, and ad hoc administrative tasks.

2. Business Acquisition Research & Support (Future Growth Area)

Assist in sourcing and qualifying potential acquisition targets (listed and off-market).

Research and compile data on small business owners using online tools and databases.

Draft outreach communications to brokers and sellers.

Schedule exploratory meetings and maintain a CRM of acquisition opportunities.

Support due diligence efforts with organized document tracking.

3. Process & Systems Management

Create and maintain SOPs for recurring tasks.

Use Trello or similar tools to track tasks, priorities, and performance metrics.

Support adoption of automation or AI tools to streamline repetitive work.

Ideal Candidate

Bookkeeping Experience: Minimum 3–5 years in bookkeeping or finance support roles (required).

Tech-Savvy: Proficient with Google Sheets, basic accounting tools (QuickBooks, Xero, etc.), and communication platforms (Slack, Zoom, etc.).

Detail-Oriented: Precision and accuracy are second nature.

Independent: Self-starter who can operate with minimal supervision.

Curious: Interest in small business operations, M&A, and long-term growth.

Communication: Strong written and verbal communication skills.

Bonus: Experience with CRM tools, SEO basics, or real estate/transaction environments.

Position Details

Type: Part-time (approx. 20 hours/week)

Schedule: Flexible with regular weekly check-ins.

Location: Remote

Growth: Potential for full-time transition within 6–12 months.

To Apply
Please send:

A resume highlighting your bookkeeping and administrative experience.

A brief summary explaining why this role excites you and how your skills align with what we’re looking for.