Sales and Operations Executive Assistant

Sales/Ops Executive Assistant

We are looking for a Full-Time Virtual Executive Assistant to join our growing team for our
printing & personalized service business in Southern California, and would like to hire someone
experienced from the Philippines for a long-term position, Graveyard Shift 8/9am-5/6pm PST
only!

Your Responsibilities:
? Communicate daily directly with Tea ---------- mbers in Southern California (Pacific
Standard Time - PST zone)
? Assist our Managing Director, Top Management, and/or Team Managers with
daily tasks for Sales/Operations, Production & Marketing tasks
? Assist CEO, Office+HR Manager, Accounting Manager, and/or Team Supervisor
whenever assigned a joint task; such as complete corporate forms, organize sensitive
data, provide project reminders, etc
? Reading and analyzing incoming emails/information, submissions, and organize them
as needed
? Organize daily tasks for Managing Director, Top Management, and/or Team Managers
at the beginning and end of each working days
? Organize emails (multi-Gmail delegation) & retrieve information/files on various
systems. Then data entry from these emails & information onto various systems for
assigned estimate/order
? Daily Cooperation with other Tea ---------- mbers to assist in joint projects & its assigned
tasks for Sales/Operations, Production & Marketing tasks
? Organize files & Retrieve information on our online filing system (NAS)
? Data entry & Retrieve information using Asana, Gmail, Google
Drive/Sheets/Docs, our printing software systems, and any other apps/software utilized by
the company
? Any other Sales/Operations, Production & Marketing tasks that
surfaced ? Provide daily progress report via chosen app/software by
supervisor/management
? Attend necessary training/coaching sessions, and/or mandatory meetings
Job Requirements:
? Excellent verbal & written English communication
? Minimum basic understanding of common American-English shorthand
vocabulary & abbreviations
? Can multi-task at least 5 complex projects/workflows at any given ---------- nt under pressure,
while keeping an eye for constant communication (messaging or email).
? Must be able to meet deadlines in a fast-paced & quick-changing environment.
? Prioritize & adjust daily as needed ~ Ability to work effectively with minimal supervision,
while organizing a daily workload by priorities. Anticipate future needs and deadlines,
quick yet reliable re-organization for all tasks (range from simple to complex)
? Critical Thinking & Be Proactive ~ come up with solutions & ideas by thinking
'out-of-the-box' for different scenarios, proactive approach to problem-solving with good
decision-making skills. Continually look for a better way of doing things.
? Fast scanning & good memorization skills ~ Reading, analyzing, researching and
organizing data to provide the correct necessary information for the appropriate Dept or
Tea ---------- mber.
? Provide administrative support along with exceptional attention to details ~ Work closely
and effectively with Tea ---------- mbers to keep him/her well informed of upcoming
commitments and responsibilities for that day, the next day, and entire week.
? Team-oriented philosophy ~ Capacity to quickly learn organizational structure & the
objectives of the Team, providing continual updates on internal & external
department requests, and treating confidential information with appropriate
discretion.
? Strong interpersonal & communication skills ~ preferably with excellent office professional
& marketing written knowledge, and personalized communication skills are critical factors
in the daily administration of this position
? Can work Graveyard Shift between M-F 8/9AM to 5/6PM PST. The expected working hours
will be 9-12 hours per day, 5-6 days a week, 30-minute or 1-hour lunch/breakfast break.
? Can be on virtual calls with 2+ management Tea ---------- mber to take daily notes & update
various tasks
? Can accommodate scheduled weekly meetings & trainings during California work hours,
and the Philippines time zone as needed (Even if already worked 10 hours on the same
day)
? Has work experiences of: Virtual Assistant (must), Schedule Organization, Data System
Entry, Email Management, Sales or Marketing. Team-oriented related work experiences
(minimum 2 years, prefer 5+yrs if combined)
? Has Microsoft Office & Adobe Reader applications, AND good knowledge of Excel &
Word features
? Good understanding of Google Drive & Google Sheets/Docs, including editing &
sharing features
? Good knowledge of Gmail system & Delegation features
? Fast learner on new softwares & applications

Required Equipments:
? Reliable computer (minimum of 12Gb RAM) with mouse, which can run & operate at least
8+ apps with 5+ browser windows (5+tabs each) at the same time
? Noise-cancellation headset with mouthpiece (minimum 15+hr talk time if wireless)
? Additional computer or TV screen to effectively monitor various projects' progress
? Stable wired internet connection (minimum of 60/90Mbps), NOT pre-paid wireless
modem dependable on cellular network only
Desired Personal Qualities:
More important than qualifications – those are the personal qualities that we are looking for in
our tea ---------- mbers!
1. Self-Starter & able to perform efficiently in a fast-paced & intense work environment.
2. Can learn alone effectively & pro-actively complete tasks with accuracy, after ONLY
basic training & given information from Tea ---------- mbers or other resources. 3. Open,
honest and direct about personal needs, knowledge, abilities, availability and interests.
4. Loyal & caring for personal workspace and other Tea ---------- mbers.
5. Smart & capable of adjusting to sudden transitions & rapid-changing work environment.
6. Understanding & acceptance of various work mode personalities, especially under
pressure or time-constraints.
7. Serious attitude ~ Wants to be taken seriously and can contribute significantly to
the workplace at the present & future.

What you'll get:
? Work from home every day!
? Minimum 50+ hours per week!
? Paid Training & Self-study hours
? Potential monthly bonuses/rewards & yearly raises based on performance (including a
Christmas “13th Month” bonus)
? Payout every other Friday
? Paid Birthday and/or Personal Days off if earned
? Major USA Holidays Off