Accounts & Billing Coordinator

Job Overview:
We are seeking a dependable and detail-oriented individual to take ownership of tracking payments, managing billing processes, and maintaining financial records related to both clients and suppliers. This role involves monitoring incoming and outgoing invoices, verifying accuracy, ensuring timely payments and collections, and keeping well-organized documentation. The ideal candidate will work closely with internal teams and external parties to ensure financial accuracy and accountability across the business.
Key Responsibilities:
• - Track and record all incoming and outgoing invoices
• - Verify the accuracy of bills from suppliers and invoices sent to clients
• - Monitor due dates, follow up on outstanding payments, and ensure timely collections and disbursements
• - Maintain a clear and up-to-date payment and receivables schedule
• - Work closely with project and procurement teams to confirm deliveries and services against billing
• - Reconcile financial statements with clients and suppliers
• - Maintain organized digital and/or physical records of all financial transactions
• - Assist in generating financial reports related to cash flow, receivables, and payables
Requirements:
• - Prior experience in bookkeeping, accounting, or billing administration
• - Familiarity with both client invoicing and supplier payment workflows
• - Good working knowledge of Excel or Google Sheets
• - Strong organizational skills and attention to detail
• - Ability to communicate clearly with internal teams, clients, and suppliers
Preferred Skills:
• - Experience with QuickBooks
• - Proficiency in Excel and Google Sheets
• - Experience working with project-based or multi-party financial environments