Finance & Vendor Relations Specialist

Finance & Vendor Relations Specialist - Island Cache 73 (Bahamian Jewelry)

Fully Remote Role - Long-Term Opportunity

About Us:
Island Cache 73 is a growing, Bahamian-owned online jewelry business specializing in unique, Bahamian-inspired cultural pieces. We are seeking a highly organized, detail-oriented, and proactive Remote Finance & Vendor Relations Specialist to become a key member of our team. This is a fully remote, long-term opportunity for a skilled professional to manage our financial bookkeeping and build strong relationships with our international vendors.

Responsibilities:
• Comprehensive Bookkeeping: Meticulously manage all financial bookkeeping using QuickBooks Online (a must-have skill). This includes accurately recording revenue (from Wix online sales and Cash on Delivery), tracking all expenses (including Facebook ads, vendor invoices, payroll), and ensuring data integrity.
• Financial Data Collection: Efficiently collect financial data from various online platforms, including our Wix e-commerce store, international jewelry vendor websites/invoices, and advertising platforms (e.g., Facebook Ads Manager).
• Financial Reporting: Generate accurate and timely financial reports in QuickBooks Online, such as Profit & Loss statements, Balance Sheets, and other reports as needed to provide insights into our business performance.
• Demonstrated commitment to maintaining strict confidentiality of financial and vendor information, and a strong sense of integrity in all professional dealings
• Payroll & Commission Management: Process employee payroll accurately and on time (experience with payroll software within QuickBooks Online is a plus). Calculate and process bi-weekly sales commissions for our customer service representatives.
• Wix & QuickBooks Online Integration: Ensure seamless and accurate integration of sales data from our Wix store into QuickBooks Online, troubleshooting any issues and optimizing the process.
• International Vendor Liaison: Serve as the primary remote point of contact for our international jewelry and packaging vendors. Build and maintain strong, professional relationships through clear and timely communication.
• Order & Payment Management: Proactively follow up with vendors on order confirmations, shipment updates (to The Bahamas), and manage the timely and accurate processing of vendor payments.
• Invoice & Statement Reconciliation: Diligently reconcile vendor invoices with our internal records and payment history, as well as reconcile vendor statements to ensure accuracy.

Qualifications:
• Proven and extensive experience (minimum 2 years in bookkeeping and financial data management using QuickBooks Online (strong proficiency is REQUIRED).
• Demonstrated ability to efficiently collect and organize financial data from various online sources (e-commerce platforms, online portals).
• Solid understanding of accounting principles and the ability to generate and interpret key financial reports.
• Excellent written and verbal English communication skills, with experience communicating effectively with international partners via email and other online tools.
• Exceptional organizational skills, meticulous attention to detail, and a high level of accuracy in all tasks.
• Must be self-motivated, proactive, and able to manage workload independently and meet deadlines in a fully remote setting.
• Strong problem-solving skills and the ability to identify and resolve discrepancies in financial data and vendor communications.
• Reliable, high-speed internet connection and a dedicated, quiet home office setup.
• Experience with payroll processing within QuickBooks Online is a significant advantage.
• Familiarity with e-commerce platforms, particularly Wix, is a plus.

If you think you would be a great fit for this description , put “IC Family” somewhere in your description response.

Why Join Island Cache 73?
• Be a key player in a growing international online business.
• Enjoy the flexibility and convenience of a fully remote, long-term position.
• Opportunity to work directly with the business owner and contribute to our success.
• Develop valuable skills in e-commerce finance and international vendor relations.

To Apply:
Please submit your detailed resume and a compelling cover letter explaining why you are the ideal candidate for this role. In your cover letter, please specifically highlight your experience with QuickBooks Online, your experience collecting data from online platforms (especially Wix), and your experience communicating with international vendors. Please also detail your remote work setup and your availability.
Applications without a specific mention of QuickBooks Online experience will not be considered.
We look forward to hearing from you!