Commercial Maintenance Coordinator

APPLICANTS MUST SUBMIT THEIR RESUME TO BE CONSIDERED

Positions: Commercial Maintenance Coordinator (Full-time)
Client: U.S.-Based Property Management Company
Working Hours: Monday - Friday, 8:00 am to 4:30 pm PST with a 30-minute meal break.
(11:00 pm to 7:30 am Philippine Standard Time)
Salary: Up to 1,400 USD/month (based on experience)
Benefits: Five paid holidays and 40 hours of paid sick leave

About the Company:

A privately held real estate investment company engaged in the acquisition, development, leasing, and management of multi-family, retail, and commercial real estate. The Multifamily Maintenance Coordinator will manage administrative tasks and coordinate maintenance orders with tenants. The role will involve 50% maintenance coordination and 50% administrative assistance.

Responsibilities:

Coordinate and prioritize all maintenance requests
Assign work orders to maintenance staff and/or vendors
Ensure that all work is completed in a timely manner and that no work orders are missed
Create a daily work schedule for maintenance employees
Coordinate and monitor preventive maintenance schedules for the assigned properties
Contact contractors and vendors to perform work or get bids
Notify management of all maintenance concerns
Assist Managers in creating property work orders and tenant work orders as needed
Assist in monitoring security cameras and setting up and using Magic Viewer
Assist with daily admin tasks as provided by the management
Respond to all inquiries from tenants and maintenance technicians regarding work orders
Assist in ordering materials and parts for maintenance and repair works

Requirements:

At least two years of experience in commercial or residential property management with a focus on maintenance coordination
With Experience handling in-house maintenance technicians.
Strong understanding of fundamental maintenance procedures.
Completely proficient with AppFolio (minimum of 1 year experience)
Must be able to manage the entire work order process in Appfolio and effectively utilize the program to input, follow up on, and close out work orders
Must be able to showcase knowledge of technical skills in AppFolio and clearly explain how they use the functions to manage the work order process
Strong verbal and written communication skills
Ability to organize, prioritize, and track work orders
Proficient in Microsoft Suite (minimum of one year of experience)