Virtual Assistant

Part-Time or Full-Time | Remote | Bilingual (English)

Are you a highly organized, tech-savvy professional with a passion for innovation, AI tools, and digital excellence? We are seeking a Virtual Executive Assistant to support a global tech speaker, founder of a venture studio, and thought leader in AI, digital ethics, and regenerative intelligence.

This role is ideal for someone who is resourceful, proactive, and exceptionally detail-oriented—with strong marketing, systems, and operations support experience.

Key Responsibilities
1. Executive & Business Operations

Manage and optimize daily calendar, appointments, and recurring schedules

Serve as the events and meeting coordinator, ensuring agendas, follow-ups, and assets are prepared

Coordinate speaking engagements, media appearances, podcast interviews, and retreats

Provide document and presentation support for talks, keynotes, and internal reports

Handle travel & logistics for conferences, off-sites, and key stakeholder meetings

Maintain inbox organization and high-priority correspondence

2. Tech-Forward Administration & AI Tooling

Manage and integrate AI tools, productivity apps, and smart agents (e.g., ChatGPT, Notion, Zapier)

Research and implement emerging tech tools to improve workflows and efficiency

Oversee digital file organization, naming conventions, and cloud-based storage systems

3. Content, Marketing & Digital Presence

Draft and schedule social media posts, newsletters, and email campaigns

Coordinate promotional efforts for live courses, summits, and brand announcements

Support asset creation in Canva or Figma and manage digital design quality

Track analytics across social, web, and email to support growth

4. Community & Course Management

Support enrollment, communication, and engagement across online course communities

Moderate live sessions or provide follow-up documentation and coordination

Maintain community databases, CRM tagging, and customer journey mapping

5. Strategic & Operational Support

Conduct thorough research and special projects aligned with innovation, policy, and business strategy

Assist in business development activities: sourcing leads, preparing briefs, and proposal coordination

Provide light CRM management and operational support (e.g., Airtable, HubSpot, Streak, or Notion-based systems)

Do you have strong verbal and written communication skills

A tech-forward problem-solver with high attention to detail and follow-through

Experienced in supporting executives, founders, or creators remotely

Skilled in Canva, Google Workspace, Notion, Airtable, Zoom, and social tools

Confident managing time-sensitive requests and shifting priorities

Comfortable working autonomously and across time zones

Bonus Points If You Have...
Experience supporting global speakers or coordinating events across countries

Basic design or video editing experience

Familiarity with CRMs, course platforms (e.g., Kajabi, Thinkific), or automation tools

Previous work in AI, tech startups, or innovation-focused environments

What You’ll Gain
Exposure to global innovation, tech, and AI ecosystems

A front-row seat to shaping the future of ethical technology and regenerative leadership

A flexible, remote-first work environment

Continuous learning and collaboration with mission-driven partners

To Apply
Please submit: ----------

Your resume

A short written or video intro (1–2 minutes)

Any relevant portfolio links or case studies (if applicable)