Construction Office Manager

Position Overview:
We seek a reliable, detail-oriented Construction Office Manager with a minimum of two years of experience in the construction industry. MUST have experience working with a company based in the US, and MUST have experience working in Pacific Standard Time hours. This role is critical for maintaining communication with clients, vendors, and internal teams. The ideal candidate is highly organized, a strong communicator, a fast learner, coachable, and comfortable supporting a dynamic construction environment.


Key Responsibilities:

- Draft, edit, and send professional emails with clear, precise language.
- Updating WordPress website as needed
- Manage and maintain calendars, schedule meetings, and coordinate project timelines.
- Assist in organizing project documents, contracts, and client information.
- Respond to client inquiries promptly and professionally.
- Support project managers with administrative needs, including preparing estimates, invoices, and reports.
- Help monitor deadlines and ensure timely task completion.
- Data entry into CRM systems, tracking leads, clients, and subcontractors.
- Research vendors, purchase materials, and research for permit requirements as needed.
- Assist in updating the company website, social media accounts, and marketing materials (preferred but not required).
- Perform other administrative tasks as needed to support the team.

Requirements:

- Min 2 Years of experience in construction.
- Excellent written and verbal English communication skills.
- Proven experience as an administrative assistant, preferably in the construction or real estate industries.
- Ability to write clear, organized, and professional emails.
- Strong attention to detail and a high level of accuracy.
- Fast learner with a coachable, team-oriented attitude.
- Comfortable working independently and managing multiple priorities.
- Proficient with WordPress
- Tech-savvy: proficient with Google Workspace (Gmail, Docs, Sheets, Calendar), Zoom, Slack, and CRM software (preferred).
- Available to work during Pacific Time (PST) business hours (8:00 AM – 5:00 PM PST).
- Stable internet connection and a quiet home office setup.

Preferred Qualifications:

- Background or understanding of construction industry practices and terminology.
- Familiarity with construction management software, Contractor + is a plus.
- Experience in basic marketing support (posting updates to website/social media) is a plus.

Work Environment:

- 100% Remote
- Collaborative, supportive company culture
- Opportunities for growth and learning new skills

How to Apply:
Please send your resume, a brief cover letter explaining why you're a great fit, and a short writing sample (e.g., a professional email you’ve written) to ---------- The short writing sample will be checked and verified for any AI help; we want to make sure you can communicate effectively without the help of any AI platform.