Executive Assistant – Real Estate Support (Admin, Social Media, Bookkeeping)

Are you a rockstar administrative VA? Then we want YOU! We are a dynamic real estate and construction company based in Dallas/Fort Worth, Texas, looking for a dependable and proactive Executive Assistant to help manage and streamline our daily operations. Responsibilities include administrative support, email and calendar management, scheduling social media content, leveraging AI tools, basic bookkeeping in QuickBooks, and handling customer support via phone calls, emails, and SMS. Experience with GoHighLevel is highly preferred, as we use it regularly for client communication, lead follow-up, and marketing automation.

A background in transactional real estate support — such as coordinating listings, managing contracts, or communicating with buyers, sellers, and title companies — is a strong plus and will help you hit the ground running.

The ideal candidate is detail-oriented, tech-savvy, an excellent communicator, and eager to grow with a supportive and fast-moving team.

????? Key Responsibilities
Manage email inboxes and respond to client inquiries

Calendar management and scheduling of meetings and appointments

Post and schedule content across Instagram, Facebook, TikTok, LinkedIn, & YouTube

Use GoHighLevel for lead management, automation, and client follow-ups

Create simple marketing materials and flyers using Canva & other AI tools

Bookkeeping and data entry using QuickBooks Online

Make and receive calls, send follow-up SMS and emails as needed

Handle online research and light data entry

Assist with real estate transactions — from listing coordination to document tracking

? Qualifications
2+ years of virtual assistant experience

Experience with real estate transactions or working with Realtors and Wholesalers (preferred)

Strong English communication skills (written and verbal)

Highly organized, self-motivated, and reliable

Proficient in:

Microsoft

Google Workspace (Docs, Sheets, Gmail, Calendar)

Canva

QuickBooks Online

GoHighLevel CRM (or willing to learn quickly)

Comfortable with phone, email, and SMS communication

Tech-savvy and eager to learn AI tools and systems

???? Perks & Benefits
Competitive monthly salary (commensurate with experience)

13th-month pay

Performance-based bonuses

Paid holidays after 6 months

Long-term growth potential with a supportive U.S.-based team

???? To Apply
Use the subject line:
Executive Assistant – Real Estate Support – [Your Name Here]

Submit your application using 5 Apply Points on OnlineJobs.ph

Include the following:

Your updated resume

A 1-minute voice or video introduction

A brief explanation of your real estate or GoHighLevel experience

Your availability (part-time or full-time, hours, days)

Your internet speed (screenshot of speed test)