Virtual Dispatcher & Client Retention Specialist

Now Hiring: Executive VA & Operations Coordinator
Remote | Long-Term | High Trust, High Precision

This isn’t assistance.
This is stewardship.

We’re looking for a sharp, detail-oriented individual to become the operational right hand to a founder in growth mode. This role blends Executive VA support with scheduling, client follow-up, and calm operational oversight.

Role Overview
Title: Executive VA & Operations Coordinator
Status: Remote • Long-Term
Schedule: Daily engagement (flexible but consistent)
Compensation: $4.00–$9.00 USD/hour
• Performance bonuses
• Loyalty-based increases over time

What You’ll Handle

Calendar & Time Management: Align personal and business schedules. No overlaps, no surprises.

Scheduling & Dispatch: Coordinate field crews with precision—right person, right place, right time.

Client Retention: Follow up with care and consistency to build lasting relationships.

Inbox & Life Admin: Triage communication, resolve issues quietly, and keep daily life in order.

Team Coordination: Boost morale and maintain order during high-pressure ---------- nts.

Nightly Closeouts: End each day with clarity—what’s done, what’s pending, what’s next.

You’re a Fit If You Have:

Experience supporting a founder or managing service business operations

Fluent English (spoken and written)

A private, secure workspace

Tech fluency: scheduling tools, inbox management, project systems

Emotional intelligence and self-direction

A proactive mindset and a strong sense of loyalty

A calm, supportive presence under pressure

This Is NOT for You If:

You need constant oversight

You work in a noisy or shared space

You prefer to simply “clock in and out”

You struggle with deadlines, structure, or feedback

You’re not prepared for a long-term commitment

What You’ll Get:

Consistent pay: $4.00–$9.00 USD/hour

Bonuses tied to performance, retention, and lead support

Growth potential into leadership

A role of trust on a high-integrity, excellence-driven team

The opportunity to shape how a business runs from the inside out

How to Apply – Follow These Steps Precisely

Record a short video (under 2 minutes)

Use subject line: Executive VA & Operations Coordinator – [Your Name]

Attach your resume

Send both via Microsoft Teams to:
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In your message, include answers to these 5 questions:

What experience do you have supporting entrepreneurs or managing operations?

How do you organize and protect someone’s daily schedule?

Describe a time you managed tight calendars or dispatched jobs successfully.

How do you follow up with clients in a way that feels personal, not pushy?

When a team is under pressure, how do you help them refocus?

This isn’t a stepping stone.
It’s a trusted position for someone who makes excellence look effortless.