Executive Assistant / Creative Ops Manager (Virtual)

VANTA is an Australian design brand creating luxury laser-cut steelworks at the intersection of art, architecture, and functional design. We’re looking for a highly capable right hand to join as an Executive Assistant / Creative Ops Manager — someone who can bring structure to creative chaos, manage communication, production and digital workflows, and help grow a world-class brand.

Key Responsibilities:
– Manage my calendar, task list, and reminders — keep me accountable and on track
– Communicate with suppliers and manufacturers, manage product info, compare quotations
– Organise catalogues, product specs, and asset folders across Google Drive, Notion, and Dropbox
– Maintain Shopify store (metafields, product updates, inventory, descriptions)
– Design simple graphics using Canva (socials, newsletter, product launches)
– Schedule and post content across Instagram, Facebook, Pinterest, LinkedIn
– Draft captions, newsletter text, and campaign copy in my brand tone
– Research grants, awards, shows, events, and showroom opportunities
– Assist with press kits, pitch decks, and brand documentation

You’re a Fit If You:
– Are razor-sharp, organised, and obsessed with making things flow
– Know how to manage time zones, calendars, tools, and creative assets
– Have experience with Shopify, Notion, Canva, Google Workspace
– Can write clearly and directly, and keep tasks moving without needing babysitting
– Are confident balancing admin, design, and marketing

Bonus If You Have:
– Past experience in design, product, fashion, or creative industries
– Klaviyo/Mailchimp, Meta Business Suite, analytics or campaign tools
– Portfolio of stores, socials, or systems you’ve worked on

Remote, flexible, ideally aligned to Australian time zone.
Pay negotiable based on skill and initiative.