Development of Online Platform for Unique Content Distribution via QR Project Description

Request for Proposal – Development of Online Platform for Unique Content Distribution via QR
Project Description
We are looking for a development partner to create an online platform where users can create, upload, and temporarily share personalized digital content (such as text, images, video) with a specific recipient via a unique, secure link. These links are generated both online and activated offline via QR codes printed on physical items.

The platform should be user-friendly for consumers and offer robust admin environments for internal operations, affiliated retail locations, and production partners (e.g., print service providers).

Core Features
User-facing
Upload media (video, text, photo, gif)

Input recipient details

Temporary hosting with configurable expiry

Delivery via email and/or SMS with unique token link

Optional response feature for recipients to send media back

No mandatory account; optional activation for access to user dashboard

Backend Functionality
Auto-generation of temporary user profiles

Magic link-based login (no password)

Secure file hosting with expiry logic

Access and interaction logging

Automatic deletion of expired media

Unique QR Code Generation & Management
QR Code Creation
Unique QR codes per item or in bulk (batch-based)

Encrypted and non-indexable URLs (UUIDv4 or HMAC-token based)

Export options: PNG, SVG, PDF, or CSV

Batch Management
Status: unused, activated, expired

Traceable by batch ID, linked to product or campaign

Tracking & Security
Each scan logged (timestamp, device, optional geolocation)

Expired or invalid codes redirect to a configurable fallback page

No sensitive information embedded in the QR itself

Offline QR Activation
Physical items can be activated via printed QR codes

Same flow as online submission

Activation statistics available per location or region

Multilingual Support (i18n)
Platform supports Dutch, English, German, and French

Browser-based language detection with fallback

All texts managed dynamically via an i18n-compatible system

Admin Dashboard (Backoffice)
Security & Roles
Roles: superadmin, backoffice, support

2FA, optional IP whitelisting, audit logs

Order Management
Full order history with filtering (date, status, channel, batch, location)

Media previews, recipient status, delivery logs

Manual actions: resend, delete, extend

Retail Location Management
CRUD interface for stores/outlets

Link batches to locations

Monitor activation statistics per store

Inventory Management
Status per code: active, expired, used, reserved

Track distribution and returns

Statistics & Reporting
Dashboards: daily/weekly sends, scans, conversions, language, region

Export reports (CSV, JSON)

CMS Features
Upload and manage content/media/templates

Enable/disable, tag, categorize content

Manage multilingual content via i18n

Support Tools
Search by email, phone number, token/URL

Manual actions and logs

Internal notes per entry

Production Environment for Print Partner
Purpose
A separate backend environment for production partners (e.g., print vendors) to access assigned QR-code batches, download them in the required format, and update the production or delivery status.

Key Features
Secure login with limited access per supplier

Overview of assigned batches (type, quantity, creation date, linked location)

Download formats: PNG, SVG, PDF, or CSV

Status updates (in production, shipped, delivered)

Optional file upload (e.g., delivery slip)

Notifications to backoffice when status is changed

Full logging of downloads and updates

Technical Requirements
Frontend
React (preferred) or Vue.js

JavaScript / TypeScript

Tailwind or equivalent CSS framework

Fully responsive (mobile-first)

i18n-compatible (e.g., i18next)

Backend
Node.js with Express or NestJS
(alternatively Laravel or Django if justified)

REST or GraphQL APIs

Magic Link or JWT authentication

File storage: AWS S3 (or equivalent)

Database & Storage
PostgreSQL or MySQL

Redis (optional, for queues or session management)

Logging and monitoring: Sentry, LogRocket, Grafana

CMS / Adminpanel
Headless CMS (e.g., Strapi) or custom admin dashboard

Full role and permission control

Full content/media/location management

Integrations

Email/SMS: SendGrid, Mailgun, Twilio

QR generation: qrcode, qr-image, or cloud-based API

PDF/SVG generation for print-ready assets

Hosting & DevOps
Cloud-first architecture (AWS, GCP, Vercel, Netlify)

CI/CD pipelines (e.g., GitHub Actions)

OWASP-standard security best practices

Scope & Timeline
MVP delivery: by December 15, 2025

Public launch: January 2026 (Valentine's Day campaign)

What We Look for in a Partner
Proven experience with similar projects (portfolio required)

Proactive and technically thoughtful approach

Potential for long-term collaboration and support

Clear communication and transparency

Proposal Requirements
Please include:

Short team introduction

Relevant portfolio examples

Your proposed technical approach and stack

Rough time and cost estimation for the MVP

Any comments or questions