Virtual Assistant – Real Estate Recruiting

We are a high-performing real estate team based in South Florida seeking a detail-oriented and tech-savvy Virtual Assistant to support our recruiting and marketing efforts. This is a full-time position requiring 8 hours per day, Monday through Friday, from 9:00 AM to 5:00 PM Eastern Standard Time (EST).

The ideal candidate is organized, proactive, and comfortable working with digital tools and systems. You must be able to follow instructions closely and handle recurring tasks with consistency and reliability.

Key Responsibilities
Respond to all incoming job applicants from Indeed and direct them to book an initial call using Calendly

Follow up with applicants who have not scheduled a call

Enter all Indeed leads into our Follow Up Boss recruiting CRM

Ensure all people we speak with watch our recruiting webinar

Follow up and schedule onboarding meetings with leads who have viewed our recruiting webinar

Implement our “Recruit Your Face Off” strategy using Go High Level, email campaigns, and social media

Transcribe our weekly Zoom masterminds using provided AI transcription software

Use ChatGPT to create blog posts and video scripts based on those transcribed mastermind recordings

Hold the team leader accountable to record weekly recruiting videos to be posted on social media

Send one weekly business-building tip email to our segmented realtor database (based on production level)

Post weekly videos and content to Instagram and Facebook (FFMSFL brand), tagging our main page as a collaborator

Post weekly mastermind invites on Facebook, Instagram, and LinkedIn

Website Blog Creation - use deep research & ChatGPT to make blog content for our website.

Preferred Skills & Tools
You should be familiar with or willing to learn:

Calendly

Follow Up Boss

Go High Level

Canva

ChatGPT

Instagram, Facebook, LinkedIn

Ideal Candidate Traits
Strong written and verbal English communication

Tech-savvy and comfortable using cloud-based platforms

Highly organized with strong follow-up habits

Able to take initiative and follow through on recurring tasks

Experience working with real estate teams is a plus, but not required

To Apply – Read Carefully
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