Virtual Assistant

Chicago Defender Charities, Inc. is seeking a proactive, highly organized, and detail-oriented Virtual Assistant to support the Director of Programming and Sponsor Engagement. This role is essential to enhancing the impact and efficiency of the Director's work across strategic partnerships, program development, and event execution. The ideal candidate will be mission-driven, tech-savvy, and able to work in a fast-paced, dynamic nonprofit environment.

Key Responsibilities:

Administrative Support:
Manage calendar, schedule meetings, coordinate virtual and in-person appointments, and follow-up emails
Organize and maintain electronic files, reports, sponsorship materials, and all databases (Connecteam, Asana, Salesforce, Outlook)
Draft, proofread, and edit correspondence, reports, proposals, presentations, and contracts
Manage and track employees schedules and attendance, including time off, and logging time (via Connecteam)

Program & Event Coordination:
Assist with program planning logistics, vendor coordination, and partner communications
Using our task management system (Asana), track deliverables and deadlines for ongoing programming and community initiatives
Support virtual and in-person event prep, including invitations, registration, and follow-ups

Sponsor & Stakeholder Engagement:
Maintain sponsor database and assist in preparing pitch decks, outreach emails, and progress reports
Track communications and engagement metrics for sponsors and community partners
Assist in compiling impact data and visuals for post-event/sponsorship reports

Communication & Marketing Support:
Coordinate with marketing and communications teams for social media scheduling and email campaigns
Maintain and update website event/programming sales as needed in our CMS system (Salesforce)
Monitor and respond to general inquiries related to programming and sponsorships