Senior Admin – B2B Supplier Relationship Assistant

Full Time. Experienced Offshore Team. Amazing Company Culture!

We are looking for an experienced and capable Senior Administrator to support our General Manager with managing and maintaining our network of event suppliers. You will work live each day in a shared virtual office space with our Australian team, join video meetings, speak primarily with the GM, and interact regularly with other staff.

This is not an entry-level job. It is a key role in our business. We need someone intelligent, organised, confident with systems, and comfortable working closely with leadership.

-Hours: Full time, Monday to Friday, 8:00am to 5:00pm Brisbane time

-Breaks: 1-hour lunch break plus two 10-minute paid breaks each day

-Salary: Between 45,000 and 60,000 PHP per month, based on experience and expertise. Includes paid time off and a 13th month bonus in December.

-Company: My Ultimate Events (Australia)


Main Tasks Include:

-Manage our portfolio of suppliers with direction from the GM

-Prepare reports and research on current supplier health for weekly meetings with the GM

-Help set up new suppliers including research, contacting them via email and text (from your virtual Australian phone number), and preparing agreements — B2B experience is important

-Keep supplier data up to date in our CRM and internal systems with accuracy and strong attention to detail

-Follow up suppliers for answers and updates

-Help manage changes to supplier prices, policies, and contracts

-Work effectively under the direction of the GM and be confident doing so

-Manage your own spreadsheets and follow-up systems to stay across your workload and make sure nothing is missed

-Communicate with suppliers by email in a professional, clear, and friendly tone

-Take part in daily video calls and virtual meetings with the GM and other senior tea ---------- mbers including Sales and Operations


What You Will Need:

-Experience in a senior admin or coordination role, ideally with suppliers or B2B, and working with high level data

-Excellent written and spoken English

--Experience working remotely for an Australian, UK, or US company

-Confidence and professionalism on video calls

-Strong attention to detail and high-level organisation

-Ability to follow direction while managing your own tasks and systems

-A quiet and private home workspace

-Your own Windows PC (not Mac) with fast processing speed

-Fast, stable internet with a wired connection

You must also have experience using:

-Microsoft Teams for video calls and communication

-Canva for basic visuals or presentations

-Microsoft Word and Excel at a medium level – you need to know your way around editing a Word document and navigating a spreadsheet. You do not need to build complex spreadsheets or use advanced formulas, but you must know basic Excel formatting with focus on simple mathematical formulations and how to create and update simple spreadsheets

-A CRM system with strong data management skills

This is a full-time, long-term role. It is not suitable for part-time, freelance, or casual work.


About Our Company

My Ultimate is a well-established Australian events company that has been creating unforgettable weddings and corporate experiences for over 15 years. We are experienced in working with remote tea ---------- mbers from the Philippines and have built a strong core team there for more than 5 years.

This role is available because our business is growing. No one has left. We are simply expanding.

We know our offshore tea ---------- mbers are just as important as those based in Australia. We have a fun, vibrant, and supportive company culture. We offer clear systems, full training, and daily communication. In return, we need someone who is committed, intelligent, friendly, and passionate about doing great work.


How to Apply

To apply, please send:

-Your CV

-A short video explaining your admin or supplier experience, why you are looking for long-term remote work, and a little about your personality

-Confirmation of your PC specs, internet speed, and that you have a quiet home setup suitable for daily video meetings

-Please include the word mangoes somewhere in your application

We can't wait to hear from you if you think you have the right attitude and skills for the job!