Virtual Assistant (Digital Marketing, Content Creation & Notion Setup)

We’re looking for an experienced, proactive Virtual Assistant to support a growing digital marketing and brand consultancy. If you have a strong background in creative digital work, are highly organised, and are confident setting up and managing projects in Notion, we’d love to hear from you.



About the Role:

You’ll work directly with the founder to assist with day-to-day operations, client projects, and marketing activities. A major focus of this role will be helping to build, organise, and maintain our internal systems and workflows inside Notion, in addition to supporting content creation and website updates.



Key Responsibilities:

Build, organise, and maintain a Notion workspace for the business (including client management, content calendars, SOPs, and task management)

Update and maintain websites (WordPress and Squarespace)

Upload, format, and publish blog posts and website content

Create graphics and visual content using Canva

Edit short-form video content for social media (basic level)

Draft and schedule social media posts and EDMs

Help organise and maintain internal resources and files

Assist with content research and light competitor analysis

Support email marketing tasks (formatting, scheduling, list management)

Assist with basic client onboarding and admin tasks



Skills & Experience Required:

Advanced knowledge and experience with Notion (setting up workspaces, dashboards, templates, workflows)

Strong experience with WordPress and Squarespace

Confident using Canva (for social graphics, presentations, simple templates)

Basic video editing skills (Canva or CapCut)

Strong written English skills (spelling, grammar, formatting)

Excellent attention to detail and ability to follow brand guidelines

Highly organised, proactive, and able to manage multiple tasks

Comfortable working independently with clear communication



Bonus Skills (not required, but a plus):

Experience with email marketing platforms like Mailchimp, Flodesk, or Klaviyo

Knowledge of Pinterest marketing

SEO basics (optimising blog posts, using keywords)



The Ideal Candidate:

Loves systems, organisation, and process improvement

Has a creative eye and a polished aesthetic

Takes ownership of tasks and looks for ways to add value

Thrives in a flexible, remote work environment

Is tech-savvy, resourceful, and solutions-focused

Enjoys working on a mix of marketing, creative, and operational tasks



Hours:

Part-time to start (approximately 10-15 hours per week) with potential to grow. Flexible hours but must be able to meet occasional deadlines or scheduled check-ins.