Dedicated Bookkeeper (Full-Time, Remote - Offshore)

About Us:
CTOx is a fast-growing, high-performance organization serving technology leaders and businesses across multiple sectors. We operate at a fast pace, require excellence across all areas, and are scaling rapidly. We are seeking a proactive, detail-oriented, and highly organized Bookkeeper to join our team full-time and manage all Accounts Receivable (AR), Accounts Payable (AP), and cash flow activities.

Role Overview:
This is a critical position designed to ensure that all financial transactions are recorded daily, cash flow is proactively monitored, invoices and payments are promptly managed, and leadership has real-time visibility into the financial health of the business. Your job is to make sure leadership does not have to think about the books — because you have everything under control.
Key Responsibilities:
• Daily Bookkeeping:
• Reconcile all transactions daily in QuickBooks Online (QBO).
• Monitor and classify all incoming and outgoing payments.
• Accounts Receivable (AR):
• Send manual invoices as needed and follow up every 48 hours until paid.
• Monitor failed payments daily and follow up with members within 48 hours (via email and Slack) until resolved.
• Manage updates to payment methods where required.
• Accounts Payable (AP):
• Ensure all AP transactions are correctly recorded, including subscriptions, vendors, and ad spend.
• Report and resolve any missing or empty account issues immediately.
• Cash Flow Monitoring:
• Provide real-time visibility into cash position.
• Project cash flow 1–2 weeks ahead and alert leadership if cash concerns arise.
• Reporting:
• Complete and deliver the KPI spreadsheet at the end of each month.
• Provide ad-hoc financial reports as needed.
• Process Compliance:
• Follow existing Standard Operating Procedures (SOPs).
• Help improve and document SOPs where necessary.
Key Outcomes:
• 100?ily reconciliation of books
• 100% follow-up on unpaid invoices and failed payments within 48 hours
• 0 missed transactions
• Weekly cash flow projections to alert leadership of any risk
• Complete month-end reports on time, every month
Requirements:
• 3+ years experience with bookkeeping, accounting, or finance operations
• Expertise in QuickBooks Online (QBO)
• Strong written and spoken English communication skills
• High attention to detail and ability to spot errors or missing transactions
• Proactive mindset — you don’t wait for instructions; you anticipate issues and solve them
• Strong organizational and time management skills
• Comfortable using Slack, Google Sheets, and simple project management tools
Bonus Skills:
• Experience working with online businesses, coaching/education companies, or membership businesses
• Familiarity with Stripe, payment processing systems, and revenue operations
• Ability to suggest process improvements to optimize bookkeeping operations
Location:
• Remote (LATAM, Eastern Europe, or Southeast Asia time zones preferred)
Work Hours:
• Minimum 4 hours overlap with U.S. Central Time (Austin, Texas)
• Full-time availability (40 hours/week)
Compensation:
• Competitive, based on experience and location
• Performance-based bonuses possible based on KPIs