Executive Assistant to CEO (Remote, Full Time)

Executive Assistant to CEO (Remote, Full Time)
Location: Remote (US Eastern Time Hours)
Hours: Full-Time (40+ hrs/week)
Compensation: Competitive, based on experience

About the Role:
We are seeking a high-performance Executive Assistant who is organized, proactive, detail-obsessed, and solutions-driven. This is a full-time virtual role supporting a fast-paced, entrepreneurial environment.
You must be able to operate independently, anticipate needs, and consistently execute at a high level with little supervision.
If you're looking for a clock-in, clock-out job — this isn't it.
If you take ownership, love solving problems, and have the drive to make things happen — keep reading.

Key Responsibilities:
Calendar Management: Schedule, coordinate, and optimize a dynamic calendar.

Inbox Management: Triage, prioritize, and manage email communications professionally.

Travel Coordination: Research, book, and manage travel itineraries with precision.

Meeting Preparation: Organize agendas, research background materials, and prep key talking points.

Document Management: Organize and maintain important documents, ensuring easy access and security.

Expense Management: Track ,pay and report expenses accurately and timely.

Project Coordination: Assist in project tracking and light project management tasks.

Relationship Management: Support communication and follow-up with internal and external stakeholders.

Event Planning: Assist in planning occasional events, both virtual and in-person.

Reporting & Research: Conduct research and compile findings into clear, actionable reports.



Who You Are:
Extremely Organized: You live by lists, systems, and precision.

Proactive: You anticipate needs before they arise and act without being asked.


Detail-Oriented: You catch the small stuff before it becomes a big deal.


Resourceful: You solve problems without waiting for a blueprint.


Accountable: You do what you say you’ll do — and you flag issues early.


Fast Learner: You pick up new tools, systems, and processes quickly.


Effective Communicator: Clear, concise, and professional in all communications.


Tech-Savvy: Comfortable with Word, Excel, Google Sheets/Docs, and various online tools and platforms.


Independent Operator: You've supported leaders who were often unavailable — and you thrived.


Professional & Empathetic: You handle sensitive matters with discretion and maturity.



Minimum Requirements:
Proven experience supporting executives or business owners remotely.

Reliable high-speed internet and a professional home office setup.

Availability to work US Eastern Time business hours without exception.

Previous experience handling a wide variety of administrative tasks autonomously.

Mastery of calendar, email, and travel management.

Strong comfort with spreadsheets, data entry, basic reporting, and task management tools.

Exceptional organizational, prioritization, and multitasking skills.



What Success Looks Like:
Tasks are completed ahead of schedule and without needing reminders.

Problems are solved independently and updates are provided clearly.

Your work saves time, eliminates friction, and makes things easier, not harder.

You anticipate needs before they are spoken.

You own outcomes, not just tasks.



Bonus Points:
Experience supporting high-level entrepreneurs or executives.

Experience with light project management (Asana, Trello, ClickUp, or similar).

Familiarity with CRM platforms.
Experience with AI tools. Stays up to date with current AI tools.
Ability to draft light communication on behalf of the executive (emails, follow-ups, summaries).

Ability to draft light communication on behalf of the executive (emails, follow-ups, summaries).



To Apply:
Submit your resume.

Include a brief paragraph (no more than 5 sentences) about why you're a fit for this specific role.

List any technology platforms you're proficient with.



Additional Notes:
This is not a stepping-stone position.
We’re looking for someone committed to being a world-class EA, not someone trying to pivot into a different career path in six months.