Export Coordinator

KEY TASKS & RESPONSIBILITIES:
• Complete export shipment process including but limited to drayage arrangement by coordination with internal departments and external vendors, booking, document preparation, tracking and tracing
• Input booking details and keep updated with numerous changes
• Work closely with ocean carrier operations and drayage dispatch issues
• Complete BL instructions timely
• Work with credit team, bank and customer service in creating bank drafts and BL consignment for LCs
• Compile shipment documents (CI, PL, Ocean BL etc.) and send to overseas customers
• Work with Logistics, Shipping to keep up with load schedule changes
• Audit ocean freight invoices before having issue payment
• Maintain SOP (standard operating procedures) and customer profiles including key contacts, special requirements, and preferred routings/services/carriers.
• Coordinator may have additional responsibilities in accordance with supporting the team that are deemed necessary by manager
• On a monthly basis the coordinator may have to maintain key performance indicators that will track the carriers’ performance and internal order accuracy.

SKILLS & ATTRIBUTES REQUIREMENTS:
• Highly motivated, flexible, organized with a focus on successfully accomplishing the requirements of the job
• Must work well individually and as part of a team
• Willingness to work efficiently in a fast paced environment
• Ability to multi-task and re-prioritize regularly
• Strong analytical and problem solving skills
• Ability to effectively communicate both orally and in writing across all levels of the organization and with external vendors and suppliers
• Must have intermediate knowledge of Microsoft Excel and Word