Executive Virtual Assistant (VA)

Part-Time Executive Virtual Assistant

About the Role
We are a medical podcast team creating educational content for healthcare professionals. Our mission is to uncover blind spots in patient care through high-quality audio, visuals, and research. We're looking for a detail-oriented Virtual Assistant who can help keep our internal operations organized and running smoothly.

What You'll Do
- Maintain Google Sheets trackers (sponsor invoices, guest forms, feedback logs)
- Coordinate podcast interviews and internal schedules
- Organize shared files and folders in Google Drive
- Track project status across multiple spreadsheets
- Send a daily end-of-day summary
- Follow up on invoices and outreach
- Anticipate needs and take initiative on tasks

You're a Fit If You:
- Are highly organized and love clean systems
- Can manage multiple tasks without needing reminders
- Communicate clearly and ask smart questions
- Are proficient in Google Sheets, Drive, and Calendar
- Can stay focused and deliver high-quality work consistently

Bonus Skills (please mention if you have any):
- WordPress, Shopify, or Print-on-Demand tools
- Canva or other visual creation tools
- Video editing or audiogram tools (e.g., Headliner, Descript)

Work Hours and Pay:
Flexible work hours.
Pay ranges from $5.00 to $8.00 per hour, depending on your experience.

Benefits:
Paid leave and holidays.
Salary increases based on performance after one year.
Technical Requirements:
Need a good computer and a stable internet connection.
Your work area should be quiet and without distractions.

How to Apply:
1. Change the subject heading to “Your new rockstar VA”
2. Create a Google Sheet titled: InvoiceTracker_[YourFirstName]
3. Organize and include columns: Sponsor Name, # of Episodes Sponsored, Agreed Amount, Episode Published?, Invoice Sent?, Invoice Paid
-- Please add anything extra that would be helpful
4. Add 3–5 fake sponsor rows with realistic data
5. Share with "Anyone with the link can view"
6. Reply with: "Done! Here's my invoice tracker: [Link]" and how long it took you to complete.