Accounting book keeper

• Enter every signed contract, change order, and invoice into QuickBooks within 24 hours.
• Make sure each invoice milestone exactly matches the Leap CRM contract milestones.
• For every project, track:
• Contract Price
• Change Orders (Approved and Pending)
• Amount Paid to Date
• Actual Cost to Date
• Gross Profit / Loss
• Produce a weekly project financial summary (one simple page) for the Owner.
• Chase any late client payments — send reminders at 7, 14, 21 days overdue.
• Track all vendor bills and subcontractor pay apps linked to the correct project.
• Make sure retention amounts are tracked separately and billed correctly at project close.
• Help Office Manager issue lien releases and final billing packages.
• Prepare monthly P&L and Cash Flow reports for the company.
• Suggest ways to cut costs or increase margins based on real project data.