Virtual Administrative Assistant – Home Care Industry

Job Title:
Virtual Executive Administrative Assistant (Home Care Agency)

Position Type:
Part-Time / Full-Time (Remote)

About Us:
We are a growing in-home care agency dedicated to providing exceptional services to elderly and disabled clients in the comfort of their homes. We are seeking a detail-oriented and proactive Virtual Assistant to support our day-to-day operations, manage documentation, and assist in the creation of online educational content for our training programs. Someone who is efficient with task and intuitive at problem solving. Hours may increase to Full Time with pay increases if Assistant is performing at a high level in all areas.

Key Responsibilities:

Administrative Support

Customer & Employee Support (Phone Skills Required)

Draft and format documents in Microsoft Word

Create and manage spreadsheets in Excel (logs, reports, tracking tools)

Organize and maintain digital filing systems (e.g., Google Drive, Dropbox)

Assist in preparing monthly/weekly payroll reports

Data entry and light bookkeeping

Schedule and coordinate virtual meetings or team check-ins

Reporting & Payroll Assistance
Compile caregiver hours and logs for payroll processing

Generate and update weekly performance or compliance reports

Assist with vendor payment logs and invoice tracking

Online Course Development
Help with structuring and uploading course modules

Assist in managing an LMS (Learning Management System) like Teachable, Kajabi, or Thinkific

Coordinate updates and materials with content creators

Monitor enrollments, feedback, and engagement analytics

Communication & Client Support
Respond to emails and follow up with caregivers, clients, or vendors

Manage internal communication channels (Slack, Microsoft Teams, etc.)

Draft company announcements or internal memos

Software & Tools You Might Use
Microsoft Word, Excel, Outlook

Google Workspace (Docs, Sheets, Forms)

Zoom / Microsoft Teams

QuickBooks (or other bookkeeping software)

Teachable, Thinkific, or Kajabi (LMS platform)

Asana, ClickUp, or Trello (task/project management)

Requirements:
Proven experience as a virtual assistant or admin role

Strong proficiency in Microsoft Office (especially Excel and Word)

Excellent written and verbal communication skills

Strong attention to detail and organizational skills

Comfortable with learning new software platforms

Prior experience in healthcare or home care industry is a plus

Knowledge of payroll reporting or course management is a bonus

Work Hours
Must be available 10:00AM to 2:00PM EST business hours (Graveyard Shift) & (2)Flexible Hours in the evenings/weekends Totaling 26 - 30 Hours Per Week

If you feel like this you're a good fit for this position, please make an AUDIO APPLICATION and upload to dropbox, google drive or other cloud platform and answer the following questions:
-What is your past experience?
-Are you ok with working the Graveyard Shift? We operate during Eastern Time Zone.(9am -5pm)
-What is your home situation like?(family, kids, etc...)
-Home Office
-Internet Speed?
-Possible Distractions?(family, kids, etc...)
-Are you immediately available for Full-Time Work?
-We pay anywhere from $3-$7 based off of experience and performance.

**Put a link to the Audio File in your application. Applications without an Audio File will NOT be considered!!**