Invoicing Specialist (Accounts Receivable)

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Company: Welsford Company – A division of the FSW Companies
Hours: Part-time (4 hours/day), either 8:00 AM–12:00 PM EST or 12:00 PM–4:00 PM EST
Reports to: Director of Operations
Compensation: $3.00–$4.50 per hour, based on experience

About Us
The Welsford Company, part of the FSW Group, is a family-owned, solution-focused distributor of valves and instrumentation with over 60 years of experience in the industrial, sanitary, and high-purity markets. We pride ourselves on expert service, high responsiveness, and a collaborative, supportive team culture.

Position Summary
We are seeking a highly detail-oriented Invoicing Specialist to join our remote operations team. This role will be responsible for generating and reviewing customer invoices in Prophet 21 (P21) and ensuring billing accuracy in accordance with company policies. The ideal candidate has extensive accounts receivable and invoicing experience and thrives in a fast-paced, accuracy-driven environment.

Training will be provided, but after training, the expectation is that you will be able to manage the process on your own with minimal daily direction.

This is a remote, part-time position with potential to grow to a full-time role if mutually agreed upon.

Key Responsibilities
Create, review, and send customer invoices in Prophet 21 (Epicor) with a high level of accuracy

Ensure all billing aligns with customer purchase orders, delivery confirmations, and terms

Work closely with sales and operations to resolve discrepancies before invoicing

Maintain accurate invoicing records and internal documentation

Adhere to best practices in billing processes to ensure timely and consistent invoicing

Monitor completed orders daily to ensure prompt invoice generation

Support month-end A/R reporting and internal communications

Use basic Excel functions to organize data and assist with simple reporting tasks

Contribute to continuous improvement of invoicing procedures and documentation

Requirements
5–7+ years of invoicing and accounts receivable experience is required

Experience with Prophet 21 (Epicor) is strongly preferred

Strong working knowledge of best practices in invoicing and A/R workflows

High attention to detail with excellent data entry and documentation skills

Strong organizational and time management abilities

Able to work consistently during either 8:00 AM–12:00 PM EST or 12:00 PM–4:00 PM EST

Self-motivated and reliable in a remote work environment

Excellent communication and problem-solving skills

Preferred Qualifications
Prior experience in industrial distribution or with valves/instrumentation is a plus

Proficiency in Microsoft Excel

Accounting degree or bookkeeping certification

Compensation & Work Environment
Hourly rate: $3.00 to $4.50 USD, based on experience

Remote work with fixed part-time hours

Opportunity for growth into a full-time role

Collaborative and team-oriented culture focused on integrity, customer service, and continuous improvement