Virtual Administrative Assistant (Design & Project Support)

About Us
We’re a U.S.-based creative agency serving mission-driven clients in the nonprofit and public sectors. Our work includes branding, websites, and marketing materials that make a real impact. We’re looking for a detail-oriented, proactive Virtual Assistant to help manage our design workflow and support day-to-day administrative tasks.
This is a full-time role best suited for someone looking for a long-term, stable position with opportunities to grow.

Responsibilities
• Organize and manage incoming design requests using templates
• Create project briefs from client notes or team direction
• Track design progress and follow up with team members to ensure deadlines are met
• Review design files for format, accuracy, and quality
• Rename and organize assets in shared folders (Google Drive, Dropbox)
• Upload final files and prepare deliverables
• Draft client updates and internal project notes
• Support internal file management and admin research tasks

What We're Looking For
• Strong written English and communication skills
• High attention to detail and follow-through
• Experience with Google Workspace (Docs, Sheets, Drive)
• Ability to stay organized and manage multiple tasks independently
• Available to work at least 4 hours during U.S. daytime hours (Eastern Time)

Bonus Skills (Not Required)
• Familiarity with Canva or basic design editing
• Experience using project management tools (ClickUp, Trello, Asana, Monday)
• Prior experience supporting a creative or design team

Compensation & Payment
• $500 USD/month
• Paid monthly on the 15th via easyPay
• Includes national holidays (PH) and 1 paid sick day per month
• Performance-based raise opportunities after 90 days

How to Apply

1. Your resume
2. A short introduction describing your relevant experience
3. A 2–3 sentence explanation of why you’re a good fit for this role
4. Include the phrase "Design Support VA" in your subject line