Full-Time Executive Virtual Assistant to CEO (CST Hours | Marketing + GHL Experience Preferred)

???? Job Title:

Full-Time Executive Virtual Assistant to CEO (CST Hours | Marketing + GHL Experience Preferred)

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???? About the Role:

We’re hiring a full-time Executive Virtual Assistant (EVA) to support the CEO of Select Auto Parts & Sales, Inc., a fast-growing auto recycling and used parts company based in Milwaukee, Wisconsin. We are one of the only indoor auto parts recyclers in the region and are proudly Black woman-owned, community-driven, and committed to sustainability and workforce development.

This is a strategic, high-level position supporting a CEO who leads with purpose. You’ll help manage the day-to-day, assist with light marketing, implement simple workflows, and bring structure to our growing operation.

You must be available to work U.S. Central Time (CST), Monday–Friday, with at least 6 hours of daily overlap.

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???? Key Responsibilities:

Executive Support
• Manage inbox: prioritize, respond, and escalate important items
• Schedule and coordinate meetings, travel, and reminders
• Prepare SOPs, meeting notes, reports, and proposals
• Attend tea ---------- etings, capture next steps, and hold others accountable
• Handle confidential tasks and decision-making support

Operational Support
• Track tasks using Asana or ClickUp
• Organize documentation, update spreadsheets, follow up with team
• Enter transactions and maintain records in QuickBooks (basic bookkeeping tasks)
• Assist in preparing documentation for grant and government contract applications
• Support with online listings (Craigslist, Facebook Marketplace, Google Business)

CRM & Lead Management
• Use GoHighLevel (GHL) to tag leads, build simple workflows, and trigger follow-ups
• Update contacts, assist with basic funnel maintenance, and monitor performance
• Respond to auto parts and junk car inquiries using existing templates and SOPs

Light Marketing Assistance
• Post on Instagram and TikTok using provided content or direction
• Repurpose video clips into Reels/Shorts
• Send basic follow-up or thank-you emails through GHL or Constant Contact
• Track Google reviews and help request new ones from happy customers

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???? You’re a Fit If You:
• Are highly organized and take initiative without waiting to be asked
• Have supported U.S.-based CEOs or founders in a similar role
• Are tech-savvy and enjoy solving problems without hand-holding
• Communicate clearly, follow up consistently, and love improving processes
• Are looking for long-term full-time work and team stability
• Can work during CST hours (at least 6 hours overlap per day)

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? Bonus If You Have:
• Experience with GoHighLevel, Constant Contact, Canva
• Familiarity with QuickBooks or government contract/grant prep
• Background in auto, recycling, or service-based businesses
• Worked with sales teams or managed customer inquiries

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???? Details:
• Full-time: 35–40 hours/week
• Schedule: Must overlap 6+ hours/day with CST (U.S. Central Time)
• Pay: $7–$9 USD/hour depending on experience
• Paid weekly via PayPal
• Performance-based bonuses
• U.S. holidays off (paid after 90 days)
• Long-term opportunity with room to grow

???? Please Note:
We use Hubstaff with screenshots enabled for time tracking and accountability. This is non-negotiable for this position. Please only apply if you are fully comfortable with this requirement.

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???? How to Apply (Follow These Steps Exactly):
1. Change the subject line to:
“I Want to Be Your EVA at Select Auto Parts in Milwaukee”
2. Write 2–3 sentences on why this role is perfect for you.
3. Include the following in your message:
a. 3 specific challenges you’ve helped a CEO solve
b. A 1–2 minute video introduction (Loom or Google Drive link)
c. Your resume and OnlineJobs.ph profile link
d. A short writing sample (email, SOP, or summary you created)
e. A list of tools you’ve used (especially GHL, Constant Contact, Canva, QuickBooks, etc.)
f. Your preferred working hours in CST
g.

? Confirm that you are fully comfortable using Hubstaff with screenshots enabled