Full time Bookkeeper/Billing with Session Notes for US Education Center

We are a growing US-based education center seeking a detail-oriented and dependable Billing Assistant to support our billing operations accurately.

The successful candidate will be responsible for invoicing parents for center-based sessions, which includes:

Billing & Invoicing:
- Creating and sending accurate invoices
- Verifying session data across various spreadsheets to ensure billing accuracy
- Update billing sheet and reconcile sessions with QuickBooks
- Organize and maintain up-to-date billing records
- Work closely with tea ---------- mbers to align billing data with attendance logs
- Communicating with parents regarding schedule changes in sessions and transportation

Additional responsibilities:

- Categorizing QuickBooks transactions and reconciliation
- Generating accurate QB reports and projections

This role will also support our billing operations for various insurances, including:

Session Documentation:

- Update and maintain accurate client records
- Write clear and detailed session notes reflecting activities and time spent with providers
- Ensure documentation aligns with each client's treatment goals
- Collaborate with supervisors to revise and clarify notes when needed
- Monitor session completion to maintain consistent documentation

When applying for this job please include the word Apple in your subject

Qualifications:

- Prior experience in billing, invoicing, or administrative roles
- Proficiency with QuickBooks and basic accounting principles
- Skilled in Excel/Google Sheets and email communication
- Strong attention to detail and excellent written communication skills
- Ability to summarize session activities professionally and clearly
- Familiarity with CFTSS/HCBS services and documentation (a plus)
- Basic understanding of treatment goals and service alignment
- Comfortable working independently and consistently
- Experience with electronic documentation systems (a plus)
- Excellent time management and organizational skills

Requirements:

- Fluent and clear English, both written and verbal
- 1+ years of US VA experience
- Ability to work independently and proactively with minimal supervision
- A positive and professional attitude
- Exceptional attention to detail and accuracy
- Reliable internet connection and a dedicated workspace

Work Schedule:

- Monday-Friday, day shift, Eastern Standard Time

To Apply:

Please send:

- A brief introduction about yourself and your experience
- A 1-minute video introducing yourself
- Your resume
- The subject line mentioned above
- Your expected salary (in USD)

We're looking to hire quickly. If this sounds like a great fit, we'd love to hear from you. Take the next step! Apply now and start your journey with us!