Operations Assistant

We are a fast-growing property management business based in Australia seeking a detail-oriented and proactive Operations Assistant to join our team. This role focuses on keeping things running smoothly behind the scenes and supporting our daily operations.

Key Responsibilities:
Highly efficient with administrative tasks and organizational systems. Provide essential administrative assistance, including schedule management, meeting organization, and document handling, to ensure smooth daily operations
Assist in collecting, organizing, and maintaining data and records crucial for operational decision making and reporting
Identify operational improvement opportunities, streamline processes, and implement efficiency-enhancing solutions to optimize daily operations
Collaborates well and communicates effectively across teams. Act as a communication bridge between internal and external stakeholders, ensuring timely information exchange among teams and clients
Coordinate logistics, such as inventory management, supply ordering, and scheduling, to ensure resources are available for day-to-day operations
Highly skilled in communications with contractors and tradespeople. Review list of contractors for our Melbourne operations while ensuring their availabilities and services are suitable for our portfolio.

Qualifications:
Thrives in a fast-paced environment and adapts quickly to shifting priorities
Strong organizational and time-management skills
High attention to detail and problem-solving abilities
Excellent communication skills, both written and verbal
A proactive attitude and a knack for staying one step ahead
Experience in an operations or admin support role is a plus
Willingness to be monitored via TimeDoctor (screenshots are taken randomly to track time and performance)

Work Schedule:
This role requires a commitment of 40 hours per week, 7am-3pm Philippine Time (Monday to Friday).

If you're interested, please send a link to your latest CV. We'll be in touch with the next steps if you are shortlisted.