Creative Business Operations Assistant (VA)

This is a hybrid, mission-critical role focused on helping you stay consistent across content, client communication, and automations. You’ll help build structure, take repetitive tasks off the plate, and become a key part of the day-to-day execution engine.

What You’ll Be Doing

???? Content + Brand Consistency
• Schedule and publish content across Instagram, YouTube, TikTok, LinkedIn (using Publer, GHL, or Metricool)
• Repurpose podcast episodes into Reels, Shorts, carousels (via CapCut, Opus Clip, Canva templates)
• Write basic captions and hashtags (with help from AI or frameworks)

???? Client & Studio Operations
• Send contracts and onboarding emails for studio bookings, marketing services, or photo/video packages
• Maintain GHL pipelines and tag automation (we’ll provide training)
• Monitor inquiries via DMs, forms, or emails and respond or route to you

?? Light Tech & Automation Tasks
• Update Notion dashboards for SOPs, content calendars, and CRM info
• Set up basic automations inside GHL or connect workflows via Zapier/Make (we’ll train where needed)
• QA-check booking links, forms, and email sequences weekly

You’ll Thrive in This Role If You:
• Can follow clear instructions but also take initiative
• Are organized, responsive, and great at managing priorities
• Are creative, but structured — you enjoy systems + storytelling
• Have good written English and can match different brand tones
• Want to grow in a long-term role with expanding responsibilities

Bonus (Nice to Have, But Not Required):
• Experience with GoHighLevel, Notion, Canva, CapCut, Zapier
• Past work with creative entrepreneurs or agencies
• Interest in marketing, content creation, or automation

How to Apply

Send us:
1. A short video (or written) intro about why you’re a fit
2. Links to any past social content or client work (if applicable)
3. Your resume + availability
4. Your preferred hourly rate