Full-Time Virtual Assistant (Marketing, Automation & Admin Support)

You’ll be joining the team behind multiple fast-growing creative and service-based brands in the U.S., including a luxury wedding photography company (Fountains of Rome), a real estate media agency (Reeltor Agency), an event rental company (You Will Never Forget It), and a creative marketing agency (Kreate Vision) that also runs a podcast studio and YouTube channel. We're expanding quickly and need a reliable, tech-savvy, and systems-minded virtual assistant to support the business owner directly across various departments.

Responsibilities
Research & Data Collection
- Scrape business leads (e.g., HVAC, contractors, photographers, realtors) using tools like Phantombuster, Apollo, or similar
-Track competitors and log their social media activity in Airtable
-Research trending content ideas and viral marketing strategies

Automation & CRM Management
-Build and monitor automation workflows in GoHighLevel, ---------- , and Zapier
-Manage email and SMS campaigns
-Help set up booking forms, landing pages, and pipelines

Content Management & Scheduling
-Upload and schedule content across Instagram, YouTube, TikTok, and Facebook
-Organize photo and video libraries using Dropbox, Pixieset alternatives, or Google Drive
-Assist in planning content calendars using ClickUp, Notion, or Airtable

Podcast & YouTube Support
-Help prepare show notes, timestamps, and guest briefs
-Track podcast guests, episodes, and analytics
-Assist with basic video uploads and publishing workflows

Administrative & Operational Tasks
-Prepare invoices, contracts, and basic reports
-Maintain internal SOPs and task checklists
-Assist with onboarding freelancers, creatives, or editors
-Perform outreach to potential partners, vendors, or clients via email or DM

Requirements
-Fluent in English (written and spoken)
-Highly organized and detail-oriented

Comfortable with tools like:
-GoHighLevel
-Airtable
-ClickUp
-Notion
---------- / Zapier
-Canva / Adobe Express
-Caput
-Premier Pro
-Davinci Resolve

Experience in automation, CRM, or digital marketing is highly preferred

Comfortable working independently and proactively solving problems

Creative mindset and willingness to learn quickly