Executive Assistant

Executive Assistant – Full-Time (Remote)

What We’re Looking For: Core Skills & Day-to-Day Impact

We're looking for a proactive and highly organized Executive Assistant who thrives in dynamic environments and brings a balance of strategy, structure, and flexibility. Your ability to anticipate needs, communicate effectively, and keep things moving will make a significant impact.

What Success Looks Like in This Role:

1. Strategic Calendar Management

Expertly manage and prioritize a complex and ever-changing calendar

Implement systems that bring clarity and structure to fast-moving days

Proactively optimize your executive’s time and availability

2. Communication Hub

Manage professional correspondence and email flow with precision

Engage stakeholders with professionalism and emotional intelligence

Simplify complex messages into clear, actionable next steps

3. Operational Execution

Anticipate needs and take initiative without being asked

Juggle multiple projects with various scopes and deadlines

Coordinate travel logistics with foresight and attention to detail

4. Insight & Decision Support

Collect, analyze, and distill information to inform executive decisions

Prepare reports and presentations that are clear, concise, and well-designed

Contribute thoughtful insights in strategic conversations

5. Flexibility & Growth Mindset

Excel in a fast-paced, remote-first environment

Embrace feedback and use it to continuously improve

Stay composed and focused through changing priorities

6. A Trusted Right Hand

Own day-to-day tasks so your executive can focus on high-level work

Make judgment calls on when to act independently and when to escalate

Handle all matters with discretion, confidentiality, and reliability

7. Personal Task Support

Assist with personal responsibilities including gift arrangements, bookings, appointments, and errands

No two days will be the same—your work will evolve to meet the executive’s changing needs, preferences, and pace.

Schedule & Availability
This is a full-time role that requires availability 6 days per week, including weekends. One weekday off will be provided.

Preferred Schedule:

Monday–Friday (One day off during the week): 2:00 PM – 9:00 PM EST

Saturday: 8:00 AM – 3:00 PM EST

Sunday: 9:00 AM – 2:00 PM EST