Administrative Assistant (Canada)

Admin – General:
• Support to Management and Tea ---------- mbers:
o Provide administrative support to senior executives, managers, or department heads.
• Event Planning and Coordination:
o Organize company events, or employee gatherings.
o Coordinate logistics, manage registrations, and prepare materials for events.
• Miscellaneous Administrative Tasks:
o Assist with invoicing, and processing payments
o Perform ad-hoc duties as required by the organization.

Procurement:
• Assist in Procurement Activities:
o Support the procurement team in identifying and sourcing suppliers.
o Prepare and issue quotes, purchase orders, ensuring that all required information is accurately recorded.
o Maintain an up-to-date supplier database and track order statuses.
• Supplier and Vendor Management:
o Handle any discrepancies or issues with orders, ensuring timely resolution.
• Inventory Management:
o Assist with inventory control by tracking stock levels and assisting with stock replenishment.
o Conduct periodic audits of inventory to ensure proper storage and use of materials.

Accounting:
• Record Financial Transactions:
o Assist with the daily recording of financial transactions such as sales, purchases, receipts, and payments.
o Ensure all transactions are accurately entered into the accounting software or ledger.
• Accounts Payable and Receivable:
o Process incoming invoices, match them with purchase orders or receipts, and ensure they are correctly recorded.
o Assist with sending invoices to clients and tracking outstanding payments.
• Data Entry:
o Input financial data into accounting software or spreadsheets accurately and on time.
o Update records of accounts payable and receivable as transactions occur.
• Administrative Support:
o Provide administrative support to the accounting team, including filing documents, responding to inquiries, and managing correspondence.
o Assist with ad-hoc accounting projects or special financial tasks as needed.

Qualifications:
o High attention to detail and accuracy in record-keeping.
o Strong organizational and time-management skills.
o Excellent written and verbal communication skills.
o Ability to prioritize tasks and handle multiple responsibilities.
o Ability to work well in a team and independently.
o Strong integrity and confidentiality when handling sensitive financial information.
o Amenable to work during Canadian EST hours (9am to 5pm EST)