Recruitment & Sourcing Virtual Assistant

Are you detail-oriented, highly organized, and passionate about connecting people with the right opportunities? We’re looking for a Recruitment & Sourcing Virtual Assistant to join our growing team! In this role, you’ll support our recruiting operations, help manage candidate pipelines, and assist in delivering a first-class experience for both clients and candidates.
This is a full-time, long-term position with a U.S.-based company. You’ll work directly with our Director of Talent Solutions and the Recruitment Team to source candidates, maintain applicant tracking systems, coordinate interviews, and support various recruiting-related activities.

What You’ll Do:
Sourcing (40% of your time)
• Execute candidate sourcing and outreach strategies
• Research job boards and online platforms to find qualified candidates
• Develop job ads and distribute postings across appropriate channels

Recruitment Administration (30%)
• Screen incoming applications and coordinate interviews
• Assist in creating job descriptions, interview guides, candidate scorecards, and offer letters
• Provide general admin support for the recruiting team

ATS & Recruitment Tech Support (20%)
• Maintain and audit our Applicant Tracking System (ATS)
• Ensure candidate and job records are up-to-date
• Generate reports and support internal data requests

Additional Responsibilities (10%)
• Assist with onboarding tasks for placed candidates
• Coordinate assessments and support documentation for client deliverables
• Stay updated on recruiting best practices and tools

What We’re Looking For:
• Prior experience as a Virtual Assistant with a focus on Recruitment, Talent Acquisition, and/or Human Resources
• Excellent English communication (written & verbal)
• Familiarity with recruitment sourcing techniques and industry-specific terminology (training will be provided).
• Familiarity with applicant tracking systems (ATS) – experience with tools like Loxo or similar is a plus
• Proficiency in LinkedIn and other professional networking platforms and job boards
• Tech-savvy – proficient in Microsoft Office, and productivity tools
• Strong organizational skills and keen attention to detail
• Ability to work independently and manage multiple priorities
• Reliable internet connection and a productive work environment

What You’ll Love:
• Long-term, stable role with a people-focused company
• Opportunity to grow in the HR & recruiting field
• Supportive team environment that values your input and development
• Competitive compensation and regular performance reviews