Bookkeeper

The Bookkeeper Virtual Assistant is responsible for ensuring accurate and efficient financial management across various business entities under the company. This includes maintaining complete financial records, processing payroll, preparing Profit & Loss (P&L) statements, reconciling expenses, and managing education program payment systems.
The ideal candidate is detail-oriented, proactive, and highly organized, with a solid foundation in QuickBooks and financial reporting. While QuickBooks Advisor certification is preferred, training will be provided if necessary.

Key Responsibilities:

-Prepare and manage monthly Profit & Loss (P&L) statements for all business units
-Reconcile expenses, maintain accurate balance sheets, and ensure proper documentation of transactions
-Maintain and optimize the Chart of Accounts to support transparency and efficient reporting
-Support financial structuring and propose process improvements where needed
-Assist in forecasting manpower requirements and communicate workload capacity to relevant stakeholders
-Process payroll for selected business entities, ensuring accuracy and adherence to policy and tax regulations
-Perform real estate-related accounting tasks such as managing journal entries, depreciation, and mortgage interest tracking
-Monitor, record, and reconcile student payments for education programs offered by the company’s learning division
-Oversee tuition fees, installment plans, and one-time payments; follow up with students for upcoming or overdue payments
-Collaborate with the education team to generate financial reports on enrollments, payment trends, and revenue tracking
-Maintain organized, audit-ready records for all student transactions in financial systems
-Utilize QuickBooks Online/Desktop to track and manage all financial transactions
-Maintain accurate and up-to-date financial records across all departments
-Document standard procedures and workflows for recurring financial tasks to support consistency and knowledge transfer
-Assist in training and onboarding new personnel assigned to financial responsibilities
-Provide timely communication to supervisors regarding financial progress, blockers, or unusual activity
-Notify leadership when workload is at capacity and assist in resource planning
-Collaborate cross-functionally with different departments to ensure financial alignment and efficiency


Qualifications and Requirements

Professional Experience:

-At least 1 year of experience in bookkeeping, financial operations, or treasury management (experience working with U.S.-based clients is preferred but not required)
-Familiarity with real estate financial principles (or willingness to learn)
-Demonstrated ability to manage multiple financial accounts across varied business entities

Technical Skills

-Proficiency in QuickBooks (Advisor-level certification preferred; training available)
-Strong skills in Google Sheets, Microsoft Excel, and financial reporting tools
-Familiarity with project management tools (e.g., ---------- , Asana, Trello) is a plus


Core Competencies

-Exceptional attention to detail and organizational skills
-Strong analytical and critical thinking abilities
-Clear and professional communication skills, both verbal and written
-Ability to work independently while keeping supervisors informed and aligned