Virtual Assistant – Admin, Accounting, Social Media & Real Estate Support (Part-Time to Full-Time)

We're Hiring: Virtual Assistant for Real Estate Media Company (Part-Time ? Full-Time, Long-Term)

Hi there!

We’re Immo Pictures, a growing photo and video production company for real estate agents based in Germany. We’re looking for a reliable, organized, and proactive virtual assistant to support us long-term with administrative tasks, accounting, social media, lead generation – and more.

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Key Responsibilities:

Admin & Accounting:

• Organize incoming and outgoing invoices
• Send reminders to clients
• Support monthly bookkeeping tasks
• Prepare VAT reports
• Follow up on open client tasks
• Request drone flight permissions (we’ll show you how)
• Create and manage new project entries

Reporting / Controlling:

• Assist with monthly reports and internal summaries

Social Media Management:

• Plan and create posts for Instagram and Facebook
• Post stories and interact with followers
• Use and create templates for efficient content creation

Lead Generation & CRM:

• Research real estate agents on Instagram, LinkedIn, and other platforms
• Engage with their content (likes, comments, DMs)
• Maintain and update our CRM
• Support outreach and acquisition processes

Coordination & Support Tasks (as needed):

• Send media files to editors or clients
• Perform quality checks on content before delivery
• Coordinate media delivery timelines
• Communicate with editors and clients

Additional tasks may be added over time depending on your skills, interests, and the needs of the business.

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Qualifications:

• Good English communication skills
• Highly organized, structured, and detail-oriented
• Able to work independently and take initiative
• Experience in admin tasks, social media, or lead generation
• Skills or experience in bookkeeping/accounting (a strong plus)
• (Bonus) German language skills – helpful but not required

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Working Hours & Schedule:

• Some tasks require availability during German business hours (CET)
• Many tasks can be completed on a flexible schedule
• Starts as part-time (approx. 3–6 hours/day)
• Can grow into full-time, depending on performance and company growth
• Weekend work is generally not required, but may occasionally be helpful in special situations if you're open to it

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What We Offer:

• Training and onboarding provided
• Long-term and stable working relationship
• A supportive and friendly team culture – we’re a young team with a great working atmosphere. A positive and respectful tone is important to us
• We value a professional attitude toward tasks, deadlines, and communication

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- Start Date: As soon as possible

- Work Schedule: Part-Time to Full-Time (Monday to Friday) – Weekend work is generally not required, but may occasionally be helpful in special situations if you're open to it.

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How to Apply:

Please send us the following:

• A short video introduction – tell us about your background, your experience, and who you are as a person. A personal match is very important to us!
• Your CV/resume – let us know if you have experience in photo or video editing (e.g. Premiere Pro, Photoshop, or similar tools)
• A short text about: What motivates you most about this position?
• Your availability – which days and times can you work? Are there any times you are not available?
• Your hardware setup (e.g. laptop, screen, microphone, etc.)
• Your software setup – do you already use any software that could be helpful for this role?
• Your internet connection – since this is a remote role, we need a stable connection. Please share your download and upload speeds

Final candidates will be asked to complete a short test task and submit a screen recording of their workflow, so we can better understand your skills and working style.

To confirm that you’ve read this job posting carefully, please include #immopictures at the end of your application.

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We’re excited to get to know you!
Immo Pictures