Event Seeding Coordinator

Pay: $8/hour
Hours: Part-time (20–30 hrs/week), with potential to grow
Location: Remote (Philippines preferred)

ShelfLife is the go-to book marketing agency for nonfiction authors who don’t just want to launch—they want to last. We’ve helped authors sell over 1 million books and now we’re rolling out something new: Event Seeding—a program that gets our authors' books into the hands of event attendees across the country.

We’re looking for a proactive, organized, and self-driven Virtual Assistant to take ownership of this exciting new program.

???? What You’ll Do:
Research and build lists of relevant events, conferences, and summits that align with each author’s book

Reach out to event organizers via email, LinkedIn, and contact forms to introduce the Event Seeding offer

Track conversations, follow-ups, and negotiations with event planners

Coordinate book shipments and logistics with our internal team and event contacts

Manage outreach systems and maintain clean data in Airtable or similar CRM

Communicate weekly with the ShelfLife team to share updates, wins, and learnings

???? You’re a Fit If You:
Have experience with outreach, lead generation, or event coordination

Are fluent in written English and can write professional, friendly emails

Love checklists, systems, and keeping track of details

Are tech-savvy with tools like Google Sheets, Notion, Gmail, and LinkedIn

Work independently and solve problems on your own before asking for help

Care about helping authors make a bigger impact

???? Bonus Points If You:
Have worked in publishing, marketing, or event planning before

Have done cold outreach or sales email writing

Get excited about the idea of putting powerful books in people’s hands

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