EXECUTIVE VIRTUAL ASSISTANT FOR MARKETING BUSINESS OWNER

I’m looking for someone proactive, detail-oriented, and resourceful — with strong written communication skills — to serve as my full-time executive virtual assistant.

Summary

? This is not an entry-level position. You must have at least 2 years of experience working remotely as a virtual assistant or executive assistant for a business owner. You should also have formal training or certification as a virtual assistant, not just on-the-job experience.

? Expect multiple requests each day — many of which are time-sensitive or require follow-up. You must be good at managing priorities and helping me stay organized.

? You’ll handle both business and personal tasks, including task coordination, managing inboxes, handling research, documenting SOPs, and general administrative support.

? This is a full-time remote position, and while you’ll have flexibility in when you complete most tasks, you must be available for communication during U.S. morning hours (Mountain Time).

? We’ll communicate via Slack, email, Zoom, and Google Workspace.

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Tasks and Responsibilities

? Organize and manage my inbox — flag important items, handle simple responses, and summarize what needs my attention
? Keep personal and business to-do lists updated and organized
? Maintain and organize SOPs, notes, and Google Drive folders
? Coordinate with freelancers or vendors when needed (e.g., send reminders, collect deliverables)
? Help with personal tasks or errands (research, follow-ups, simple coordination)
? Use AI tools (like ChatGPT or Claude) to assist with basic admin work like summarizing notes, creating checklists, or processing documents
? Take on random one-off tasks as assigned — from researching tools to solving simple tech issues

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Knowledge & Skills

? Strong working knowledge of Google Workspace (Docs, Sheets, Drive, Gmail)
? Comfortable using communication tools like Slack, Zoom, and Loom
? Confident using AI tools (ChatGPT, Claude, etc.) to complete tasks efficiently
? Highly organized and dependable with strong attention to detail
? Excellent written communication skills
? Able to work independently, manage priorities, and follow through without needing constant oversight

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Education and Experience

? 2+ years experience as a virtual assistant or executive assistant
? Formal training or certification as a virtual assistant is required
? Familiarity working directly with business owners or entrepreneurs
? Experience organizing digital systems and handling administrative workflows
? Strong sense of ownership and initiative — able to take vague tasks and run with them
? Must be reachable during U.S. business mornings and respond to messages in a timely manner
? Must be comfortable working independently with limited face time

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If you’re interested, please apply here:
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