Executive Assistant - Romance Audiobook Subscription Platform

About Me & Why I Need You

I’m the founder of a fast-growing romance audiobook subscription platform with a passionate fan base and a strong presence on TikTok, YouTube, and Instagram.

I spend most of the year traveling, and as the company grows, so does my to-do list — which is where you come in. I’m looking for an Executive Assistant to help keep both my work and personal life running smoothly.

But this isn’t just about managing my schedule; I’m looking for someone to become a true right hand — a “mini me” who can help run the business alongside me, think ahead, and spot what needs doing before I even say it.

My work and personal life are completely intertwined—I don’t have a strict "work mode" and "life mode." so I am looking for someone I vibe with and can trust completely. If you’re sharp, fast-moving and can roll with a bit of chaos, while also being the kind of person who loves efficiency but won’t say no to spontaneous adventures, this might be the right job for you.


What You Get:

- Young, laid-back co-founders and zero corporate fluff. We keep things fun and informal, but we’re serious about building something world-class and scaling fast. You’ll work closely with a founder who values clear thinking, strong systems, and people who take real ownership.
- Flexible working hours - You’ll have autonomy, but I’ll need you to be available when things are happening
- A startup-like environment - No micromanaging, no pointless meetings, no HR jargon
- A genuinely exciting product that people love
- Autonomy, ownership, and a say in how we build things
- Opportunity to build a startup from ground-up alongside the founders
- Monthly salary: $2500 - $3000 depending on experience — for the right person, we’ll make it work — plus the kind of autonomy and ownership that’s hard to find elsewhere


Sounds good so far? Let’s get to what we are looking for.

Experience & Skills

- 5+ years as an Executive Assistant, including experience supporting founders or senior executives in high-growth or international environments
- Excellent English skills (C1 or C2 level)

Mindset & Personality

- Super organised & PROACTIVE – You anticipate my needs before I even ask and take initiative
- Fast-paced & straight to the point. No fluff, no corporate nonsense.
- Problem solver – You don’t just bring me problems; you bring solutions (or better yet, spot issues before they happen and come with ready options)
- Work hard, play hard mindset. We grind, but we also have drinks, send ---------- s, and actually enjoy what we do.
- Flexible with time zones – I travel a lot. While I don’t expect you to completely shift time zones, we’ll need some overlap
- Socially intelligent – You know how to communicate professionally yet casually, adapting to different situations
- Globally aware – You understand remote work, different time zones, and cultural nuances
- Startup mentality – “Move fast and break things.” You work iteratively, learn from mistakes, and improve quickly
- Dark humour & sarcasm. If you get offended easily or need corporate HR policies, this isn’t for you.
- Interesting personality & high ambitions – You bring energy, drive, and an independent mind

Your Main Tasks Will Be:

- Project & Task Management: Keep track of ongoing projects, proactively manage priorities, and ensure nothing falls through the cracks. And make sure I don’t miss meetings (bad habit of mine).
- Travel & Scheduling: Handle flights, accommodations, visas, trip planning, calendar management, and personal appointments.
- Inbox & Communication: Draft email responses, manage inboxes, and handle outreach to interesting people.
- Meetings & Research: Shadow calls, take notes, track follow-ups, and conduct research on companies, opportunities, and key contacts.
- Hiring & Onboarding: Assist with recruitment, onboarding, and setting up tea ---------- mbers with the necessary tools.
- Personal Life Management: Learn my preferences, organize meal plans, track birthdays, and handle occasional in-person errands.
- Family & Home Tasks: Keep an eye on homeschooling tasks and coordinate family-related responsibilities.
- SOPs & Organization: Create and refine processes, structure my notes, and maintain an organized workflow.
- Expense Tracking & Bookkeeping: Categorize expenses, track invoices, and assist with basic bookkeeping.

What We Want to See in Your Application:

- Proven ability to operate as a strategic partner — not just handling logistics, but helping your executive think clearer, move faster, and focus on what matters most — especially in fast-paced or global contexts.
- Let your personality show – I’m not just hiring a resume; I’m hiring someone I’ll trust, collaborate closely with, and rely on in high-stakes ---------- nts.
- Signals of real ownership – I’m looking for someone who treats problems like their own, makes decisions without needing to be handheld, and naturally steps in when things are messy or unclear.

How to apply:

Apply here and include answers to these questions (application won't be considered without these):

1. What’s a system or workflow you personally built or improved for your previous boss? What tool did you use, how did it work, and what changed as a result?
2. Why did you apply for this position? Out of all the jobs out there, why did you choose to apply for *this* one?