Executive Assistant (Part-Time | Remote)

????????? Executive Assistant & Social Media Coordinator (Part-Time, Long-Term)
Hours per week: 10 hours
Work schedule: Must be available by 9:00 AM PST / 12:00 AM PHT
Salary: Based on experience
Type: Part-time (with potential for long-term)
Location: Work from home (remote)

???? Job Overview
We’re looking for a reliable, detail-oriented Executive Assistant & Social Media Coordinator to join our small U.S.-based team serving professional actors. You'll support our Founder with admin, communication, and digital tasks, while helping us build our online presence.

???? Responsibilities

Email Correspondence:
Communicate with users who have used our service to request testimonials. Answer service-related questions (we’ll provide training), and forward technical issues to our Support rep.

Tracking & Organization:
Maintain a Google Sheet of all success stories and feedback we receive from users.

Social Media Management:

Create graphics using Canva

Schedule posts using Buffer (for FB & IG)

Post Instagram Stories 4x per week

Admin Support:

Manage the Founder’s email inbox using Missive

Handle basic calendar management and scheduling

Online Research:

Build lists of talent agents and managers in specific cities

Use Google and online directories (clear step-by-step instructions will be provided)

? Requirements
Excellent written English – You’ll be communicating with American actors and industry professionals

Highly organized and reliable

Confident asking questions, but can also work independently

Must be available at 9 AM PST / 12 AM PHT

Comfortable attending 3 Zoo ---------- etings per week (eventually reducing to 1/week)

Must have stable internet and a quiet work environment

Must be on-camera for the interview

???? Tools You’ll Use
Gmail & Google Calendar

Missive (email management)

Canva (for social posts)

Buffer (social media scheduling)

Slack (team communication)

Google Docs/Sheets

Task management tools (we'll train you)

???? Bonus (but not required)
Comfortable using ChatGPT to assist with writing or research (you must always proofread before submitting)

???? Schedule
~10 hours/week

Flexible hours outside of required meetings and email check-ins

We are looking for someone long-term

???? Interview Requirement
Shortlisted applicants must attend a Zoom interview with camera on

???? How to Apply
Please send us:

A short message introducing yourself and why you're a good fit

Your OnlineJobs.ph resume

Your availability for a Zoom interview

Any samples of writing, research, or social media work (optional, but helpful)

We’re excited to work with someone who takes pride in their work, communicates well, and is eager to grow with us long-term.

Looking forward to meeting you!