**Superstar** Executive Assistant (VA) Wanted – Be the Backbone of Our A-Team! (Construction Experience Ideal)

We’re Solaris Construction — a bold, new, fast-growing construction company based in Perth, Western Australia, and we’re on a mission to build our dream team from the ground up. Right now, we’re looking for a standout Executive Assistant to join us remotely — someone who’s sharp, energetic, proactive, and always two steps ahead.
This is not your average VA job! This is a chance to work directly with the Managing Director (that’s me, Clark), contribute meaningfully to our operations, and grow into a potential leadership role as we expand our remote team.
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* A Personal Note from Clark – Managing Director
I come from Filipino heritage (Bohol represent! :D), and I’ve always had a deep love and respect for the Filipino people and culture. Throughout my 20+ year career in construction, I’ve found Filipinos to be loyal, hard-working, intelligent, warm-hearted, and the perfect match for the kind of team I’m building.
In fact, my family’s construction company (Hanssen Construction Pty Ltd) is one of the largest in Western Australia, and we’ve proudly sponsored many Filipinos to live and work here in Perth. It is my mother’s current main focus to give back, to the next generation, the opportunity that was given to her. I genuinely believe in long-term partnerships, and this role is the start of something bigger.
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* What This Role Is About:
We’re looking for a right-hand person to help drive the engine of our business. You’ll work closely with me day-to-day and possibly play a pivotal role in building and managing our future virtual support team.

* Who You Are:
• Naturally high achieving, proactive and love staying two steps ahead
• Energetic, enthusiastic, and ready to make things happen
• Conscientious and detail-oriented — you care and take pride in getting things right
• Great communicator - Advanced in English (spoken and written)
• Loyal, dependable, and calm under pressure
• Tech-savvy and confident using (or learning) systems like MS365 (Word, Excel, Teams, Loop, To-Do etc.), Procore, SharePoint, 3CX, ChatGPT, ClickUp, Scribe, Loom etc.
• Ideally, you’ve got some experience in construction, technical design or project support. However, this is not necessary
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* What You’ll Do:
• Manage schedules, inboxes, and daily priorities for the Executive Team
• Track tasks, take meeting notes, and follow up before we even ask
• Manage social media platforms, google, website/SharePoint
• Create and organise documents, templates, and procedures across the business
• Perform onboarding, assist new/departing employees & lead company inductions
• Prepare reports, summaries, checklists, and status updates
• Answer and redirect phone calls (we have minimal office calls)
• Help shape the systems that will scale with us
• Be the go-to person as we grow our remote team
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* Why You’ll Love Working With Us:
• We’re family-focused – we value balance, loyalty, and mutual respect
• You’ll have a voice and a real seat at the table
• Flexible work hours and long-term stability. Same Time Zone as the Philippines (+8 GMT) typical 9am to 5pm.
• A chance to grow into a leadership role and make this position your own
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We’re not after someone who just “gets the job done.” We want someone who takes ownership, loves to think ahead, and finds joy in being the glue that holds things together. This role is foundational — and for the right person, the future is bright.
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* Ready to join the team?
** IMPORTANT!!! ** To show you’ve read this job post carefully, please start your subject line with the word “SOLARIS” when you apply. (Example: “SOLARIS – Superstar Executive Assistant Application”)

Send us your resume and a short video or message telling us:
• Who you are
• Why you think you’d be a perfect fit for Solaris Construction
• “Imagine you’re supporting a Managing Director who's in back-to-back meetings all day. A subcontractor emails asking for urgent documentation, a client is requesting an update, and there’s a deadline to submit a permit application. What would you prioritise, and how would you handle it?”
We can’t wait to meet you.
—
Clark
Managing Director, Solaris Construction
“Integrity Built.”
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