Finance & Operations Assistant

Overview:

We are a growing virtual assistant and staffing agency looking for a detail-oriented Finance & Operations Assistant to support our internal financial workflows. This role blends bookkeeping with light operations—ideal for someone who is confident in QuickBooks and Stripe, and highly organized in tracking payments, hours, and invoicing across multiple clients and tea ---------- mbers.

Responsibilities:
• Maintain accurate financial records in QuickBooks Online
• Reconcile bank and credit card transactions weekly/monthly
• Prepare and send client invoices using Stripe
• Monitor accounts receivable and follow up on unpaid invoices
• Track tea ---------- mber hours and compensation
• Maintain internal logs of how much we bill each client vs. how much we pay tea ---------- mbers
• Provide simple reports (e.g., weekly profitability, upcoming payouts)
• Support occasional financial admin tasks (e.g., pulling receipts, filing documents)

Requirements:
• 2+ years experience with QuickBooks Online
• Direct experience using Stripe for invoicing, subscriptions, or client billing
• Strong attention to detail and organization
• Fluent in English (written and spoken)
• Proficient in spreadsheets (Google Sheets or Excel)
• Comfortable handling sensitive financial information
• Experience working with remote teams is a plus

Preferred Hours & Availability:
• Part-time (10–20 hours/week to start), with potential to grow
• Must be able to overlap with US Pacific time for 1–2 hours/day


If you're interested, respond with a link to your resume and an example of how you use AI tools in your work or personal life.