Virtual Real Estate Administrative Assistant

Position Overview:
We are looking for a dedicated and experienced Virtual Administrative Assistant with a strong background in real estate. The ideal candidate will be proficient in the real estate industry and understand the importance of our services. This role will start as a part-time position (20+ hours per week), with the potential to transition into a full-time role.
Responsibilities:

The Virtual Real Estate Administrative Assistant will be responsible for a variety of tasks, including, but not limited to:

1. Phone Call Management: Answering incoming calls and directing them to the appropriate team member.
2. Lead Generation & Advertising: Managing and advertising on various platforms to generate new leads.
3. Lead Management: Inputting new leads into the system and distributing them to agents as appropriate.
4. Landlord Outreach: Contacting landlords to acquire property listings, ensuring all property details are obtained.
5. Listing Management: Adding new listings to the database and notifying agents of new availability.
6. Database Maintenance: Regularly updating the property database, tenant information, and listings.
7. Compliance Check: Ensuring property descriptions align with Fair Housing laws and reporting any compliance issues to management.
8. Marketing Support: Posting daily advertisements on rental sites and social media.
9. Lease Renewals: Monitoring lease renewal dates and sending notices to tenants.
10. CRM Logging: Recording interactions with property owners and tenants, setting up tasks and reminders.
11. Agent Support: Assisting agents with scheduling, responding to client inquiries, lease processing, deposit collection, and more.
12. Scheduling Assistance for Management: Supporting the owner with appointment scheduling, conference bookings, and meeting room arrangements.
13. Policy & Procedure Compliance: Adhering to and enforcing company policies and procedures.
14. Transaction Support: Providing transactional assistance to ensure smooth client interactions.
15. Office Organization: Ensuring virtual office records and systems remain organized and orderly.
16. Communication: Maintaining consistent communication with the management team to report issues and updates.

Qualifications:
• Proven experience in real estate administration or a related field.
• Strong knowledge of real estate rental processes.
• Excellent verbal and written communication skills in clear, fluent English.
• Proficiency in CRM software and database management.
• Familiarity with advertising on real estate platforms and social media.
• Strong attention to detail, especially in compliance with Fair Housing laws.
• Ability to manage multiple tasks, prioritize effectively, and adapt to changing priorities.
• Highly organized, self-motivated, and able to work independently in a remote setting.

Interested candidates are invited to submit their resume and a brief cover letter explaining their experience and qualifications for this position.