Virtual Assistant for Life Coach & Online Business (Part-Time Project-Based)

Application Deadline: May 6, 2025

Subject Line for Application Email: VA Application – [Your Full Name] – [Country] – [Internet Speed]

About the Role: I'm looking for a reliable, detail-oriented Virtual Assistant to support my growing coaching business. This is a part-time, project-based position with the potential for daily work. As a life and wellness coach working with teens and parents, I run a podcast, deliver online coaching sessions, and manage multiple digital platforms. I'm looking for someone who is creative, organized, proactive, and truly passionate about supporting meaningful work.

To start, this will be project-based, approximately 2–3 hours/week, with the potential to expand to 2–3 hours/day depending on performance and needs.

What It's Like to Work with Me:

I’d describe my leadership style as calm, structured, and people-centered. I care deeply about the people I work with, and I’m approachable - my team knows they can come to me with questions, challenges, or new ideas. But I’m also clear about expectations and focused on delivering results. We’re in the business of helping others grow, so I model that by encouraging personal accountability and continuous learning. I believe in open, direct communication, and I give feedback with clarity and kindness. I don’t micromanage - I trust my team to lead in their own lane while knowing I’m right there to support them. At the end of the day, I want the people I work with to feel empowered, aligned with our mission, and proud of the work we do together.

Responsibilities:

- Weekly podcast editing (audio and show notes)
- Uploading episodes to Podbean and YouTube
- Creating and uploading Instagram Reels, TikToks, and YouTube Shorts
- Weekly email campaigns
- Creating a sales page (using Squarespace)
- Engaging on social media (commenting, responding to DMs, etc.)
- Finding podcast guests & outreach
- Finding shows to pitch me to be featured on
- Creating and managing YouTube page
- Daily task reports via WhatsApp

Tools You Must Be Comfortable Using:

- Instagram, TikTok, Facebook
- Podbean (or podcast hosting platforms)
- Audacity (or similar audio editing tool)
- Microsoft Word
- Squarespace
- YouTube
- WhatsApp

Work schedule: Work hours are flexible but must be done during the overnight shift (12:00 AM–3:00 AM, 11:00 PM–2:00 AM, 10:00 PM–1:00 AM GMT, etc.). This schedule is important for the time-sensitive nature of some tasks, but you’ll have flexibility in when you choose to work within those timeframes.

Qualifications:

- Proficient in editing podcast episodes and social media content
- Experience with reels, shorts, shownotes
- Experience in marketing/branding
- Familiar with social media culture, engagement, and posting
- Clear written and spoken English
- Detail-oriented and organized
- Time management skills
- Fast learner with a growth mindset
- Self-starter with strong communication skills
- Internet speed of at least 20 Mbps
- Able to start immediately

Qualities I'm Looking For:

- Attention to detail
- Creative thinking
- Tech-savy
- Persistent and driven
- Strong English grammar and writing skills
- Proactive and resourceful
- Communicates clearly and consistently
- Strong collaboration and teamwork skills
- Problem-solving mindset
- Takes initiative and responsibility
- Can work independently without micromanagement

Performance Expectations for the First 1–2 Months:

Podcast Tasks: Consistently meet weekly deadlines for podcast editing (audio and show notes). Show attention to detail in editing and uploading episodes.

Social Media Engagement: Maintain an active and engaged presence across platforms, responding to messages and comments within 24 hours.

Content Creation: Successfully create and upload Instagram Reels, TikToks, and YouTube Shorts that align with the brand’s messaging and aesthetic.

Communication: Provide daily task reports via WhatsApp with clear updates on completed tasks and next steps.

Proactive Problem Solving: Demonstrate initiative by identifying and addressing challenges in social media content, guest outreach, or podcast production without waiting for instruction.

To Apply, You Must Submit:


Email everything to: ----------
Subject Line: VA Application – [Your Full Name] – [Country] – [Internet Speed]

- Your updated resume and CV, including previous experience managing or supporting social media accounts
- Answers to the following questions:

1. What does 'success' look like to you in a role like this?
2. When you've encountered a problem in your previous job(s), what did you do to overcome it?
3. How do you prioritize tasks when you have multiple projects to complete at once?
4. What makes you stand out from other applicants?
5. What motivates you to do your best work, especially when working independently?
6. What do you know about my coaching business, and what interests you about working with me specifically?
7. What are your long-term career goals, and how does this position fit into them?

For context, you can learn more about my work and podcast through my website ---------- and listen to recent episodes here, ---------- to get a sense of the tone and content we focus on.

Important Notes:

- Only complete applications will be reviewed.
- Applications close on May 6, 2025.
- Shortlisted applicants will be contacted approximately one week after the application deadline (May 13, 2025) to schedule a second interview and a short task.
- A contract will be provided prior to the final hire, including any necessary NDAs or confidentiality agreements.

Looking forward to finding someone amazing to join this meaningful journey!