Executive Assistant to E-commerce Founder

I’m the founder of a fast-growing e-commerce company in the UK - Hobby Store Group, and I’m looking for a highly organised, proactive, and trustworthy Executive Assistant to support me directly.

This role is not customer service or product listing - we already have a team for that. You’ll be working with me on business operations, process improvement, and helping manage tasks and projects that keep the business running smoothly. If you're someone who loves to create order out of chaos, stay one step ahead, and grow with a company, this could be the perfect role for you.

* Key Responsibilities*

- Track and coordinate ongoing projects and tasks
- Help reconcile our bookkeeping software (Xero) — full process will be documented
- Maintain SOPs and internal documentation
- Light inbox and calendar support (minimal volume)
- Occasionally assist with travel research & bookings
- Handle ad hoc admin and light online research
- Work closely with me to bring structure, clarity, and focus to my week

*Tools We Use*

- Google Drive (Docs, Sheets, Slides, etc.)
- Shopify (for reference, no store management needed)
- Slack
- Xero (bookkeeping – training provided)

*Must-Haves*
- Excellent written and spoken English
- Very organised and can manage multiple projects without dropping the ball
- Confident with Google Sheets / Excel (filters, basic formulas, VLOOKUPs)
- Self-starter with a proactive attitude
- Comfortable working independently and problem-solving
- Interested in long-term growth and becoming an essential part of the business

*Nice-to-Haves (but not required)*
- Experience working with a founder or leadership role
- Bookkeeping experience or knowledge of Xero
- E-commerce or remote startup experience

*Perks & Benefits*
- Paid Time Off (vacation + PH holidays)
- Long-term opportunity with a growing company
- Work directly with the founder and make a real impact
- Friendly, calm, and professional remote work environment

*Tools we use*
- Google Drive (Docs, Sheets, Slides, etc.)
- Shopify (for reference, no store management needed)
- Slack
- Xero (bookkeeping – training provided)

This role will be UK business hours (9-5pm GMT).

Important - to apply - please fill the Typeform here: ----------