Part-Time Bookkeeper

Job Overview:
We are seeking a detail-oriented and proactive Part-Time Bookkeeper to manage the financial processes of our growing business portfolio, including our property management, car sales, and property sourcing enterprises. The ideal candidate will be responsible for overseeing daily financial operations, managing invoicing, tracking payments, and supporting general bookkeeping tasks across multiple business areas.

Key Responsibilities:
*Property Management Business:
1. Invoice Management: Collate, review, and process invoices for property expenses.
2. Supplier Communication: Liaise with suppliers regarding invoice discrepancies, payments, and reconciliations.
3. Invoice Payments: Process payments to suppliers, landlords, and service providers in a timely manner.
4. Rent Calculations: Calculate and send pro-rated rent for tenants on move-in and move-out.
5. Rent Tracking: Monitor and track incoming rent payments from tenants, ensuring timely collection.
6. Chase Rent Payments: Proactively follow up on overdue rent payments and communicate with tenants to arrange payments.
7. Payment Plans: Set up payment plans for tenants where necessary and monitor adherence.
8. Landlord Payments: Pay guaranteed rent to landlords and net rent minus fees, ensuring accuracy in deductions.
9. Rent Statements: Prepare and send detailed rent statements to landlords.
10. Deposit Management: Register tenant deposits and process deposit returns.
11.Reimbursement: Handle reimbursement of tenant management costs and expenses.
12. Credit Allocation: Allocate and manage credits on platforms like Lets Safe.

*Other Business Responsibilities (Car Sales, Property Sourcing, etc.):
1. Invoicing: Create and send invoices to clients/customers for car sales, property sourcing services, or any other services provided.
2. Payment Tracking: Track payments from customers and clients, ensuring all sales transactions are recorded accurately.
3. Expense Management: Collate and categorize expenses for each business line, ensuring accurate record-keeping for accounting purposes.
4. Bank Reconciliation: Regularly reconcile bank statements with recorded transactions across all business accounts.
5. Financial Reporting: Prepare periodic financial reports, including cash flow statements, profit and loss reports, and balance sheets.
6. Tax Preparation Support: Assist in preparing documentation for tax filings, ensuring compliance with financial regulations.
7. General Bookkeeping: Maintain up-to-date records of all financial transactions, including purchases, expenses, sales revenue, and payments.
8. Process Optimization: Identify opportunities to improve and streamline financial processes within each business.

*Skills & Qualifications:
1. Proven experience in bookkeeping or accounting, preferably within property management or similar industries.
2. Familiarity with accounting software (e.g., QuickBooks, Xero) and proficiency in MS Excel.
3. Strong attention to detail and excellent organizational skills.
4. Ability to work independently and manage multiple tasks across various business sectors.
5. Good communication skills for liaising with tenants, landlords, suppliers, and clients.
6. Experience in rent tracking, invoice processing, and financial reporting.

*Preferred Qualifications:
Experience in the property management or real estate sector.
Understanding of car sales business processes.
Certification in bookkeeping or accounting is a plus.