Executive Assistant

I’m an executive looking for a high-performing Executive Assistant to become a true operational partner—managing communication flow, executing structured workflows, and keeping key priorities on track.

If you’ve successfully supported busy executives, know how to manage email and schedules like a pro, and can anticipate needs before they arise—you may be the perfect fit.

This role combines elements of communication management, task coordination, light project management, and workflow execution with potential to grow into a strategic leadership support role.

???? Core Responsibilities
???? Email & Communication Management

Manage and triage inbox daily using a categorized system
Draft, proofread, and send templated replies
Highlight urgent threads and actionables in a daily summary for executive review
???? Calendar & Scheduling

Fully manage the executive calendar using Microsoft Outlook
Coordinate across time zones, manage buffers, prevent scheduling conflicts
???? Workflow & Task Support

Maintain and update a task management system using the Time Sector Method
Assist in creating the “Daily Priority Brief” each evening:
Top 2 must-do tasks
8 supporting tasks
1 central focus theme
Monitor recurring tasks and track next actions on key projects
???? SOPs & Project Coordination
Maintain clean documentation in Basecamp
Track project statuses, flag bottlenecks, and support follow-ups
Update and refine operating procedures over time
???? Weekly Executive Review

Prepare a 1-page weekly report summarizing:
Completed tasks & wins
Next steps for the upcoming week
Questions and insights for executive attention

???? Tools You’ll Use
Microsoft 365 Suite (Outlook, Word, Excel, OneNote, Teams)
Google Workspace (Docs, Calendar, Gmail – light use)
Possibly Todoist
Basecamp
Teams, Loom (for async communication)

? Requirements
2+ years experience as an Executive Assistant, supporting high-level executives or entrepreneurs
Strong proficiency in Microsoft Office tools, especially Outlook, Word, Excel, and OneNote
Excellent written and verbal English communication skills
Extremely organized, detail-oriented, and proactive
Comfortable working with partial overlap to U.S. time zones (at least 3–4 hours daily)

???? Bonus Skills (Not Required, But Great to Have)
Graphic Design: Ability to create or edit simple slide decks, social media visuals, PDFs, or branded templates using tools like Canva, PowerPoint, or Adobe Creative Suite
Experience with GTD, or the Time Sector productivity framework
Familiarity with workflow automation tools like Zapier or Microsoft Power Automate

???? How to Apply
Please send:

A short cover letter sharing why you’re the best person for this role
A link to your OnlineJobs.ph profile
Your resume or work history
(Optional) A link to a portfolio if you have any design work