I'm looking for a Full-Time Executive Assistant with 7+ Years of Experience to Support a CEO

I'm looking for a Full-Time Executive Assistant with 7+ Years of Experience to Support a CEO

We are looking for a highly experienced, detail-oriented, and proactive Executive Assistant with a minimum of 7 years of experience supporting senior-level executives. If you’re someone who thrives in a fast-paced environment, can manage complex tasks with minimal supervision, and brings peace of mind through flawless execution—you might be exactly who we’re looking for.

You’ll be working directly with the CEO and senior leadership to manage communications, streamline operations, and ensure everything runs like clockwork. The ideal candidate has a strong background in executive support, calendar and inbox management, CRM upkeep, and high-level business coordination.

Key Responsibilities
Inbox & Calendar Management

Monitor and manage the CEO's inbox; flag important items and draft responses.

Maintain multiple business calendars, schedule meetings, and send reminders.

Ensure timely follow-ups and track email correspondence three times daily.

Executive Support & Operations

Serve as the primary point of contact for internal staff, clients, and partners.

Liaise with clients, tea ---------- mbers, and specialists, ensuring clear communication.

Conduct daily check-ins with the CEO to stay aligned on priorities.

Maintain and update critical business documentation, SOPs, and project tools (Asana, CapsuleCRM).

Sales & Marketing Coordination

Follow up on client leads and LinkedIn messages.

Maintain accurate records in the CRM and produce weekly KPI reports.

Coordinate with the web designer to ensure the website remains current.

Program & Event Logistics

Handle logistics for virtual and in-person events, seminars, and coaching sessions.

Manage the learning management system (LMS) and monitor participant progress.

Organize travel, prepare reports, and send materials to clients and attendees.



What We’re Looking For
Minimum 7 years of executive assistant experience supporting C-level leaders.

Excellent written and verbal English communication.

Mastery of tools like Google Workspace, Asana, CRM platforms (CapsuleCRM preferred), and LMS.

Someone self-sufficient, reliable, and organized—you take initiative and finish what you start.

High emotional intelligence with professionalism in all communications.

Availability to work full-time during U.S. business hours.

Compensation
We are open to paying $7–$10 USD/hour depending on your experience and skills.

How to Apply
Send us a message under this job post explaining why you would be a great fit. Be sure to include examples of past executive support work and any relevant tools you’ve mastered.