Executive Virtual Assistant

About Us:
All You Need Services is a construction company based in North Fort Myers, Florida, dedicated to delivering exceptional services across various projects. Our team is passionate about excellence, innovation, and professionalism, and we are seeking an Executive Virtual Assistant to support our leadership team and contribute to our continued success.

Position Overview:
The Executive Virtual Assistant will play a critical role in providing high-level administrative support to the executive team. This individual will be responsible for managing schedules, coordinating communication, and ensuring the smooth operation of day-to-day activities while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities:
Manage and maintain executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
Serves as the primary point of contact between executives, internal teams, clients, and external stakeholders.
Prepare and organize documents, reports, and presentations for meetings and projects.
Respond to emails, phone calls, and other correspondence on behalf of the executive team.
Coordinate and facilitate virtual meetings, including creating agendas, distributing materials, and recording minutes.
Handle confidential information with discretion and professionalism.
Conduct research and compile data for projects or reports as requested.
Manage and track deadlines, deliverables, and project statuses to ensure smooth workflow.
Assist with invoicing, expense reporting, and other administrative tasks.
Proactively identify opportunities to improve administrative processes and efficiencies.

Qualifications:
Proven experience as an executive assistant, virtual assistant, or in a similar administrative role (experience in the construction industry is a plus).
Staying ahead of the Executive's needs and managing complex schedules.
Exceptional organizational and time-management skills.
Excellent written and verbal communication skills.
Strong attention to detail and ability to handle multiple tasks and projects in a fast-paced, high-pressure environment.
Professional demeanor and a commitment to confidentiality.
Familiarity with construction terminology and processes is a plus but not required.
Proficiency in Microsoft Office Suite, Google Workspace, and other relevant software/tools.
Experience with CRM software and project management tools (e.g., Asana, Slack, ---------- , and other similar tools) is a plus
Ability to work independently with minimal supervision and demonstrate a high level of initiative.
Must be outspoken, proactive, and unafraid to share ideas.
High-speed internet and a reliable home office setup.
Willingness to work night shift (EST hours) as required by project needs.