Executive Virtual Assistant

Duties and Responsibilities

Database building, manage contact lists and customer spreadsheets (e.g. updating email or contact lists on your CRM)
Calendar Management or organize client’s schedule
Set up meetings between the client and his customers
Communicate and coordinate with suppliers, customers, and visitors
Handle correspondence and transcribe documents
Prepare, organize, and ship proposals and meeting materials
Supervise billing and accounting
Process customer inquiries via phone, chat, or email
Complete market or internet research
Email Management/Filtering
Setting up Autoresponders (MailChimp)
Publish email newsletters
Following up with clients/customers (sending thank you and other reminder emails)
Receptionist duties (answering occasional calls)
File Management (organizing files using Dropbox etc.)
Research on certain topics for blogposts, newsletters or others
Personal errands (purchasing gifts for loved ones / family members online)
Hotel and Flight Booking
Taking down minutes of meetings
Creating basic reports (reports on weekly tasks, deliverables, sales)
Preparing Slideshows (PowerPoint Presentations)
Liaison between you and other team members
Recruitment (source for other team members)
Set-up Social Media Accounts (Facebook, Twitter, LinkedIn, YouTube)
Manage and update Social Media Accounts