Executive Assistant to High-Performing Australian Entrepreneur

Location: Remote (Philippines)
Hours: Full time, must be available between 4:00 AM and 12:00 PM AEST
Start Date: As soon as possible
Salary: Based on experience

Do you love bringing order to a fast paced day?
Are you someone who takes initiative, pays close attention to detail and thrives when you are supporting a driven leader?

This is your chance to work directly with Adam Zahr, an award winning entrepreneur and investor based in Sydney who runs multiple businesses across industries including education, licensing, media and more. Adam moves quickly, builds big and works best with people who stay one step ahead.

We are looking for a strong and reliable Executive Assistant who is highly organised, emotionally intelligent and capable of managing multiple tasks at once. You will be the go to person helping Adam stay focused, structured and calm in the middle of a busy life and business.

This is not your average assistant role. You will be expected to show initiative, hold Adam accountable, communicate with confidence and become someone he fully trusts to protect his time and priorities. You will also build a close working relationship with him and become a key part of his leadership circle.

Your Day to Day Responsibilities

- Manage Adam’s calendar including appointments, reminders and time blocking
- Act as the first filter for messages, emails and social media communications
- Communicate on Adam’s behalf with clients, staff and business partners
- Check in daily with Adam to keep the schedule clear and the top priorities front of mind
- Follow up with the team to make sure important tasks are not falling behind
- Create simple documents and internal processes to make life easier and more organised
- Keep a personal SOP on Adam’s preferences, routines and ways of working
- Coordinate with Adam’s wife when needed to manage family or personal scheduling

Who You Need to Be
-Excellent spoken and written English
-Emotionally intelligent and proactive with great common sense
-Calm under pressure and naturally organised
-Able to solve problems before they even reach Adam
-Tech savvy with tools like Google Calendar, Gmail, Slack or CRMs (preferred)
-Friendly, reliable and hungry to be part of something bigger than yourself

How to Apply
-This role is not for someone who is sending the same application to every job. We are only interested in people who genuinely want this opportunity and can show us why they are right for it.

To apply:
-Record a short video (maximum 2 minutes) introducing yourself and telling us why this role is the perfect fit for you
-The video must be made especially for this role. Do not send an old or generic video

In the message, include:
-Your full name
-Your current or most recent role
-Why you want to work with Adam
-One fun or interesting fact about you

Send your video and message via WhatsApp to:
---------- We will only respond to applicants who follow the steps above.

If you are serious, reliable and excited by the idea of working with someone who will push you to grow and do your best work—we cannot wait to hear from you.