Virtual Assistant/Project Manager for Content/Ads Agency

???? Job Posting: Rockstar VA / Project Manager (Full-Time, Remote)

Do you love organizing chaos, automating workflows, and making sure nothing falls through the cracks?
We’re hiring a Virtual Assistant / Project Manager to help us scale a fast-growing content & ads agency.

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???? Position Overview

Role: Virtual Assistant / Project Manager
Type: Full-Time, Remote
Timezone: U.S. CST hours (9 AM–5 PM preferred)
Start Date: ASAP
Agency Focus: Short-form content + ads that generate real results for clients
Tools We Use: Notion, Zapier, GHL (GoHighLevel), Slack, Google Drive, Calendly, Meta, TikTok

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???? Who We Are

We’re a boutique agency that creates:
• ???? Scroll-stopping Reels, Shorts, and TikToks
• ???? Paid ad campaigns that convert
• ???? Strategic content systems to help service businesses grow

We’re not your average content farm. We’re lean, creative, and focused on strategy + performance. And we’re growing fast — that’s where you come in.

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???? What You’ll Actually Be Doing

? Admin + Project Management (We have SOPs — just follow and improve them):
• Manage and organize our Notion workspace
• Assign and track tasks to keep the team on point
• Update project dashboards and send weekly progress updates
• Organize client files, links, and raw content submissions
• Manage tea ---------- etings, follow-ups, and check-ins

?? Automations + Systems (This is where you shine):
• Build/maintain automations in Zapier and/or GoHighLevel (GHL)
• Help us create smoother workflows between content, clients, and ads
• Troubleshoot bottlenecks and suggest better systems

???? Team + Client Comms:
• Keep communication flowing between clients and internal team
• Relay client feedback and make sure revisions don’t get lost
• Support the founder with updates and priorities

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???? What We’re Looking For

You’ll thrive in this role if you’re:
• Super organized, self-motivated, and detail-obsessed
• Experienced with Notion, Zapier, and ideally GHL (or eager to learn)
• A strong communicator (written & verbal English)
• Someone who loves solving problems before they become problems
• Comfortable with short-form content and ad platforms (Meta, TikTok, YouTube)

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? Requirements
• At least 1 year experience as a VA, Project Manager, or Ops Assistant
• Strong in Notion, Zapier, GHL (or similar CRMs / automation tools)
• Fast internet + distraction-free setup
• Availability during U.S. hours, with occasional weekend support

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???? What You Get
• Competitive monthly salary
• Work-from-home freedom
• Paid training + growth opportunities
• A team that actually respects your time and ideas
• The chance to grow into a bigger ops role as we scale

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???? How to Apply

Send an email to ---------- with subject:
“Rockstar VA/PM Application – [Your Name]”

Include:
1. ? A short video (20–40 sec) — Tell us why you’d crush it in this role
2. ? A short note or cover letter (no fluff, just real talk)
3. ? Resume
4. ? A quick overview of your experience with Notion, Zapier, and GHL

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Looking forward to meeting someone who’s ready to grow with us.
Talk soon. ????